Transaction Assistant

DLA Piper•New York, NY

1d•Hybrid

About The Position

The Corporate Transactions Assistant is a key member of the corporate legal team that assists attorneys, paralegals, and clients with financing, mergers & acquisitions, new company formations and corporate governance matters. The Corporate Transactions Assistant is involved in many aspects of transactions, ensuring corporate/ deal documents are organized, preparing/ updating documents, and spreadsheets, maintaining up to date capitalization databases, preparing closing volumes, coordinating and tracking transaction signature collection, gathering information for internal and external sources, maintaining accurate corporate records and otherwise helping with transactions tasks. It is a perfect position for someone interested in business, corporate law, and working in a law firm environment.

Requirements

Proficiency in Word and Excel.
Strong communication and interpersonal skills to regularly interact with both clients and legal team members.
Excellent organization and attention to detail skills to manage and track legal documents and spreadsheets with multiple users and versions and prepare and maintain checklists.
Ability to work in a fast-paced environment.
Ability to prioritize multiple assignments and meet deadlines.
Minimum 1 year demonstrated success working in a fast-paced environment.
Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
Meet deadlines, manage competing priorities, and commit to meeting high standards.
Comply with firm policies and procedures.
Maintain confidences as required in a law firm environment.

Nice To Haves

Experience and/or interest in learning and working with cutting edge legal tools and software.
Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc.
Paralegal certificate preferred.

Responsibilities

Organize documents for attorney review.
Assist attorneys, paralegals, and clients execute corporate transactions.
Track, organize, and edit documents.
Research public records.
Assist with electronic closing volumes.
Create and maintain signature tracking spreadsheets.
Enter data.
Maintain corporate records.
Perform transaction research.
Assist the legal team in closing large transactions using electronic mail and signature collection and tracking process.
Obtain documents and other information from governmental agencies or public agencies and information from accounting, timekeeping, and attorneys.
Other duties.