Business Transaction -Legal Assistant

TRENAM LAW•Tampa, FL

5d•Onsite

About The Position

This role enhances attorney effectiveness by providing information management and transactional support to ensure the efficient operation of the Business Transactions practice group in our downtown Tampa Office. The Business Transactions Legal Assistant maintains organization of client matters, providing administrative support to attorneys and paralegals in meeting deadlines, anticipating needs, and enhancing client relationships through highly professional communication.

Requirements

Minimum of 3 years’ experience as a Legal Assistant, ideally within probate litigation, private client services, or business transactions
High school diploma required
Proactive, organized, and detail-oriented
Proven proficiency in case management, discovery coordination, and trial preparation
Strong knowledge of court filing procedures (both electronic and in-person)
Excellent communication skills and ability to handle sensitive information with discretion
Highly organized, deadline-driven, and able to work both independently and collaboratively
Technical proficiency in Microsoft Office and document management systems
Accuracy, quality work product; strong attention to detail
Works effectively as a team member, in support of overarching goal of excellent client service

Responsibilities

Schedule and calendar deadlines, hearings, depositions, closings, and trial-related events
Ensure accurate entry and organization of all case documents in the Firm’s document management system
Draft, format, and proofread pleadings, motions, and other legal correspondence
Coordinate preparation of charts, graphs, and other courtroom visuals
Conserve attorney time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; collecting and analyzing information; organizing client conferences; scheduling couriers, court reporters, expert witnesses, or other
Record and monitor court appearance dates, pleadings, and filing requirements; anticipate changes in litigation or transaction preparation requirements
May input attorney time and reimbursable expenses
Maintain client confidence by keeping attorney/client information confidential
Coordinate with clients, courts, and opposing counsel in a professional manner
Support conflict checks and new matter intake processes
Other duties as assigned