TFN - Sales - Transaction Administrator

The Employee Experience Team • Vaughan, ON

9d • CA$19 - CA$21 • Onsite

About The Position

The Transaction Administrator is essential to maintaining the smooth processing of real estate transactions, ensuring ongoing support to our agents and internal departments, and upholding our client service standards. This role is located at our Head Office in Vaughan, ON. This posting is for a replacement position.

Requirements

• Up to 3 years of experience working in a customer facing role.
• A bachelor’s degree or college diploma in a related field.

Nice To Haves

• Proficiency in Microsoft Office Suite; LoneWolf and Broker Bay
• Real estate or prior homebuilding experience considered an asset.

Responsibilities

• Assist with general administrative functions including greeting visitors at reception, answering and directing phone calls, handling general inquiries, processing transactions using a POS system, and providing administrative support to ensure the smooth day-to-day operations.
• Manage transactions by inputting and processing all trade-related documents in Lone Wolf and internal systems (e.g., listing agreements, Agreements of Purchase and Sale (APS), amendments, waivers, commissions).
• Ensure all deals are in compliance with internal policies and RECO guidelines. Conduct quality control checks on documentation and follow up on missing items.
• Serve as a liaison for agents, providing timely updates and administrative support to ensure smooth closing processes.
• Coordinate between agents, legal offices, brokerages, and internal departments to facilitate seamless transaction processing.
• Maintain accurate digital filing systems and assist with preparing internal reports, trust ledger updates, and commission breakdowns.

Benefits

• The opportunity to collaborate with other skilled and visionary professionals.
• Organic Produce from our Community Supported Agriculture Program.
• Engaging social events throughout the year to celebrate our team.
• Recognition of achievements and milestones every step of the way.
• A company that values your time outside of work just as much as your time spent at work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree