Training Site Coordinator

Saronic Technologies•Virginia Beach, VA

1d•Hybrid

About The Position

The Training Site Coordinator serves as the operational and administrative backbone of a Saronic training site, ensuring that training programs are executed efficiently, on schedule, and in alignment with organizational standards. This role is responsible for coordinating logistics, scheduling, resources, and communication across training events, supporting both internal and customer-facing programs. The Training Site Coordinator works closely with the Mission Training Manager, Training Operations Manager, instructors, technicians, and training improvement personnel to enable seamless training delivery. This is not a technical training, instructional design, or engineering role. Instead, it operates at the intersection of planning, logistics, and execution—ensuring that all elements required for successful training are in place and aligned.

Requirements

1–4 years of experience in operations coordination, logistics, training support, or administrative roles
Strong organizational and time management skills with ability to manage multiple concurrent activities
Excellent communication skills across technical and non-technical stakeholders
Experience coordinating schedules, resources, or events in a dynamic environment
High attention to detail and ability to maintain accurate records and documentation
Proficiency with Microsoft Office tools (Excel, Outlook, Word, PowerPoint)
This role requires access to export-controlled information or items that require “U.S. Person” status.

Nice To Haves

Experience supporting training programs, field operations, or customer-facing events
Familiarity with Learning Management Systems (LMS)
Experience in defense, maritime, or regulated environments
Experience working in fast-paced, operational or startup environments

Responsibilities

Coordinate scheduling of training courses across internal and customer programs
Maintain training calendars, resource allocation plans, and instructor schedules
Ensure alignment between site-level execution and headquarters training plans
Track course capacity, enrollment, and attendance across training events
Support long-range planning in coordination with the Mission Training Manager and Training Operations Manager
Coordinate all logistics required for training execution, including classrooms, vessels, equipment access, and materials
Ensure training spaces are prepared, organized, and ready for delivery
Support setup and teardown activities in coordination with Training Technicians
Manage on-site flow of training events, including check-in, coordination, and issue escalation
Maintain site readiness for concurrent or high-tempo training operations
Serve as the central coordination point between Mission Training Manager, Training Operations Manager, Lead Instructors, Training Site Technicians, and Training Improvement Specialists
Communicate schedule changes, requirements, and updates across stakeholders
Ensure all parties are aligned on training plans, timing, and resource needs
Maintain training records, attendance logs, and completion tracking
Support data entry and reporting within Learning Management Systems (LMS) and internal tools
Generate reports on training throughput, utilization, and scheduling performance
Assist with documentation of training events, including rosters, schedules, and coordination artifacts
Support audit readiness and compliance documentation as required
Serve as a primary point of contact for trainees during training events
Coordinate onboarding, check-in, and day-to-day administrative support for participants
Ensure a professional, organized, and high-quality training experience
Escalate issues impacting training delivery or participant experience
Capture lessons learned from training execution and site operations
Identify inefficiencies in scheduling, logistics, or coordination processes
Support implementation of standardized processes and SOPs across training sites
Partner with Training Improvement Specialists to reinforce consistent execution practices

Benefits

Medical Insurance: Comprehensive health insurance plans covering a range of services (Saronic pays 100% of the premium for employees and 80% for dependents)
Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care (Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents)
Generous PTO and Holidays
Paid maternity and paternity leave to support new parents
Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
401(k) plan with company match
Equity options to give employees a stake in the company’s success
Basic life insurance and short- and long-term disability coverage
Discounted pet insurance options including 24/7 Telehealth helpline
Free lunch benefit and unlimited free drinks and snacks in the office