Training Program Assistant

CHILDRENS HARBOR•Norfolk, VA

3d•Onsite

About The Position

Children’s Harbor is seeking a dynamic, dedicated, self-starting Training Program Assistant (TPA) to join the Community Training Department in our Norfolk, VA Corporate Headquarters. This is an entry-level position allowing the TPA the ability to work independently and coordinate administrative and operational tasks while assisting the Community Training and Professional Development (CTPD) office. The TPA is responsible for the coordination, facilitation, and implementation efforts of professional development activities and community partnerships. This is an administrative support role and is integral to the successful work of the training department. The TPA administers with the United Way Emergency Voucher program as well as the Adult Literacy program.

Requirements

Possess an effective, working knowledge of coordinating activities and projects
Capable of thinking and acting independently with minimal supervision
Ability to prioritize multiple projects and adapt to changing scenarios and circumstances within a complex, fast-paced office environment
Comfortable building and maintaining professional relationships and community collaborations
Strong computer skills to include expertise with Microsoft Office Applications and various publishing/design software
1-3 years of serving in an administrative, operations or coordinator role, preferred.
Planning and prioritization skill set coupled with a strong work ethic
Strong interpersonal, written and listening skills
Reliable transportation with the willingness to drive within the community

Nice To Haves

Background working within a non-profit/education environment is highly preferred

Responsibilities

Provide assistance to the Community Training team, including the Infant-Toddler Network staff
Manage administrative and facilitation/implementation tasks for affiliated community trainings
Utilize computer program skills to assist with creating marketing materials (i.e. flyers, e-blasts)
Market/Promote professional development opportunities across the agency and community
Handle pre-registration/registration tasks and troubleshoot any issues as they arise
Participate in community meetings/trainings, representing the agency, both virtually and in-person
Disseminate evaluations/surveys and certifications to workshop participants
Collect and record data to informs funders; solicit new and sustained partners
Market, develop and maintain Early Childhood Education (ECE) membership database
Maintain budget information and department billing
Build and maintain community partnerships and relationships with childcare programs/providers
Participate in various training and youth-related committees/initiatives
Help to coordinate and administer the Adult Literacy Program
Administer and maintain database for Emergency Voucher Assistance program
Assist with all correspondence, reports and written materials for CTD
Assist with the preparation and dissemination of department newsletter, weekly E-bulletins and other training and marketing materials
Supervise/screen incoming telephone calls for training office; backup for corporate office
Maintain CTD reports, files and equipment
Maintain department calendar and office deadlines
Provide center support and assist with agency in-service events, where needed/as able
Participate in and assist with special community events and other agency events
Other related duties, as assigned