Training Documentation Specialist

Compass Connections • Los Fresnos, TX

9d

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role involves maintaining a comprehensive documentation system for training records, developing documentation for training processes, tracking training completion, identifying training non-compliance, and assisting with audits. The position requires adherence to federal and state regulatory guidelines, maintaining professional and ethical standards, and effective communication. The company is committed to following immunization recommendations from the CDC, requiring employees to receive an annual Influenza vaccination or obtain an approved exemption.

Requirements

• Fluency in English and Spanish required.
• High school diploma, or equivalent.
• Two (2) plus years of related experience and/or training.
• First aid, CPR, Emergency behavior intervention certifications.
• Pass a pre-employment drug screen and random drug screens throughout employment.
• Provide proof of work eligibility status upon request.
• Pass a pre-employment and biennial criminal background checks.
• Demonstrate the ability to: Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.
• Demonstrate the ability to: Work collaboratively with other staff members, service providers and professionals.
• Demonstrate the ability to: Organize and prioritize responsibilities and duties efficiently.
• Demonstrate the ability to: Work in a fast-paced environment and maintain emotional control and professional composure at all times.
• Demonstrate the ability to: Maintain computer literacy required to meet the responsibilities of the position.
• Demonstrate the ability to: Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
• Demonstrate a working knowledge of all Compass Connections policies and procedures.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Bachelor’s degree from an accredited institution.
• Four (4) plus years of related experience and/or training.

Responsibilities

• Meet all federal and state regulatory guidelines and standards that are applicable to this position.
• Participate in scheduled meetings, in-service training, and team decisions as needed.
• Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.
• Maintain confidentiality in all areas of the child and program operations.
• Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff.
• Compile, prepare, submit, and maintain accurate records, files, forms, statistics and additional information in accordance with agency policies, licensing and/or contract requirements.
• Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency.
• Work evenings, weekends and holidays as needed and as requested by the supervisor.
• Maintain a comprehensive documentation system and be able to locate and retrieve training records as needed.
• Develops, prepares and/or maintains documentation pertaining to training processes, tracking system and other training protocols.
• Receives, tracks and documents training completion for all staff in a timely manner.
• Utilizes internal data systems to identify training non-compliance.
• Utilizes internal software and applications for electronic filing.
• Maintains and files training documentation in the employee training binder.
• Assists with both internal and external documentation audits.
• Complete timely and accurate documentation or training in accordance with agency policies and procedures and contract and regulatory requirements and standards.
• Meet all deadlines required by program supervisor and federal partners.
• Support, encourage, and recruit foster parents.
• Other duties as assigned.

Benefits

• Annual Influenza vaccination (or approved exemption)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED