Training Documentation Specialist

Compass Connections • San Antonio, TX

4d

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role involves maintaining a comprehensive documentation system for training records, developing training processes and protocols, tracking training completion, identifying training non-compliance, and assisting with audits. The position requires adherence to federal and state regulatory guidelines, maintaining professional and ethical standards, and effective communication with various stakeholders. The company is committed to following immunization recommendations from the CDC, requiring an annual Influenza vaccination or an approved exemption as a condition of employment.

Requirements

• High school diploma, or equivalent
• Two (2) plus years of related experience and/or training
• Pass a pre-employment drug screen and random drug screens throughout employment.
• Provide proof of work eligibility status upon request.
• Pass a pre-employment and biennial criminal background check.
• Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.
• Work collaboratively with other staff members, service providers, and professionals.
• Organize and prioritize responsibilities and duties efficiently.
• Work in a fast-paced environment and maintain emotional control and professional composure at all times.
• Maintain computer literacy required to meet the responsibilities of the position.
• Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
• Demonstrate a working knowledge of all Compass Connections policies and procedures.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Bachelor’s degree from an accredited institution
• First aid CPR Emergency Behavior Intervention certifications
• Four (4) plus years of related experience and/or training

Responsibilities

• Meet all federal and state regulatory guidelines and standards that apply to this position.
• Participate in scheduled meetings, in-service training, and team decisions as needed.
• Maintain Compass Connections' professional and ethical standards of conduct, including demonstrating respect for agency staff, children, and community members, and complying with the required dress code at all times.
• Maintain confidentiality in all areas of the child and program operations.
• Communicate effectively and professionally, both by phone and face-to-face, with agency staff, vendors, community members, and regulatory and contract personnel.
• Compile, prepare, submit, and maintain accurate records, files, forms, statistics, and additional information in accordance with agency policies, licensing, and/or contract requirements.
• Participate in scheduled meetings, team decisions, and operations.
• Implement Compass Connections safety protocol, including evacuating with children and other staff in case of an emergency.
• Work evenings, weekends, and holidays as needed and as requested by the supervisor.
• Maintain a comprehensive documentation system and be able to locate and retrieve training records as needed.
• Develops, prepares, and/or maintains documentation of training processes, tracking systems, and other training protocols.
• Receives, tracks, and documents training completion for all staff promptly.
• Utilizes internal data systems to identify training non-compliance.
• Utilizes internal software and applications for electronic filing.
• Maintains and files training documentation in the employee training binder.
• Assists with both internal and external documentation audits.
• Complete timely and accurate documentation or training in accordance with agency policies, procedures, contract, and regulatory requirements and standards.
• Meet all deadlines required by the program supervisor and federal partners.
• Other duties as assigned.
• Support, encourage, and recruit foster parents.

Benefits

• Annual Influenza vaccination or an approved exemption as a medical or religious accommodation is a condition of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED