Traffic Coordinator

Antillean Marine Shipping Corp•Brownsville, FL

7d•$60,000 - $70,000

About The Position

The Traffic Coordinator manages export shipments from booking to vessel departure. This role makes sure cargo, documents, and timelines are handled the right way every time. Using simple, standard processes, the Traffic Coordinator helps reduce errors, prevent delays, and keep shipments moving safely, accurately, and on schedule.

Requirements

Ability to manage export shipments from booking to vessel departure.
Proficiency in tracking key deadlines and ensuring timely completion of steps.
Familiarity with monitoring terminal receiving cut-off times.
Familiarity with monitoring documentation cut-off times.
Familiarity with monitoring VGM cut-off times when required.
Familiarity with monitoring dangerous goods and special cargo cut-off times.
Skill in confirming cargo readiness, accuracy of information, and alignment with vessel plans.
Proficiency in preparing, reviewing, and processing export documents.
Experience in reviewing and validating Shipping Instructions.
Ability to prepare draft Bills of Lading and manage customer review.
Skill in issuing final Bills of Lading according to company rules.
Experience in preparing export manifests and load lists.
Ability to complete cargo declaration forms.
Experience handling special cargo documents, including Dangerous Goods declarations, Reefer temperature setting confirmations, and Out-of-gauge or heavy-lift approvals.
Attention to detail in checking documents for accuracy (shipper, consignee, notify party, port codes, routing, vessel, voyage, cargo descriptions, weights, measurements, unit counts, container/unit numbers, seal numbers).
Experience coordinating with terminals and port agents for shipment status.
Experience coordinating with vessel planners and operations teams.
Knowledge of export shipment compliance with required rules and standard procedures (Customs export requirements, Port authority rules, SOLAS and VGM requirements, Company procedures).
Ability to support customs and port inspections.
Skill in identifying and resolving shipment issues.
Strong communication skills for interacting with customers, forwarders, and internal teams.
Ability to maintain accurate shipment records and document audit trails.
Proficiency in updating internal systems with shipment status and document milestones.
Experience in tracking performance data for process improvement.

Nice To Haves

Experience with Antillean Marine Shipping Corp's specific routes (Miami to the Caribbean, including Haiti, the Dominican Republic, Turks & Caicos and the Bahamas).

Responsibilities

Coordinate export shipments from booking confirmation to vessel departure using clear, standard steps.
Track key deadlines and make sure each step is completed on time.
Monitor terminal receiving cut-off times.
Monitor documentation cut-off times.
Monitor VGM cut-off times when required.
Monitor dangerous goods and special cargo cut-off times.
Confirm cargo is ready, information is correct, and the shipment matches the vessel plan to help avoid delays and rework.
Prepare, review, and process export documents correctly and on time, including: Review and validate Shipping Instructions, Prepare draft Bills of Lading and send them for customer review, Issue final Bills of Lading based on company rules, Prepare export manifests and load lists, Complete cargo declaration forms when needed.
Handle special cargo documents, including: Dangerous Goods declarations, Reefer temperature setting confirmations, Out-of-gauge or heavy-lift approvals when needed.
Check documents carefully to reduce errors, including: Correct shipper, consignee, and notify party details, Correct port codes, routing, vessel, and voyage details, Correct cargo descriptions and classifications, Correct weights, measurements, and unit counts, Correct container or unit numbers and seal numbers.
Work with terminals and port agents to confirm shipment status, including: Cargo receiving status, Late gate requests, Export rollovers, Loading confirmations.
Work with vessel planners and operations teams to confirm cargo is loaded and to fix any loading issues quickly.
Make sure export shipments follow required rules and standard procedures, including: Customs export requirements, Port authority rules, SOLAS and VGM requirements when needed, Company procedures and documentation standards.
Support customs and port inspections by providing complete and accurate documents when requested.
Identify problems early and take action to keep shipments on track, including: Missing or late Shipping Instructions, Documentation errors or mismatches, Terminal receiving issues, Rolled cargo and schedule changes, Special cargo acceptance issues.
Communicate clearly and early with customers, forwarders, and internal teams about: Documentation status, Upcoming cut-off reminders, Delays and rollovers, Corrective actions needed to fix issues and prevent repeat problems.
Keep accurate shipment records and clear document audit trails.
Update internal systems with correct shipment status and document milestones.
Help track performance data to support process improvement, including: Cut-off performance, Documentation timeliness, Amendment frequency, Rolled cargo tracking.
Perform other assigned duties as needed.