Tradeshow and Events Coordinator

Veterinary Orthopedic Implants • St. Augustine, FL

23h • Onsite

About The Position

The Tradeshow & Event Coordinator will work closely with Product Management, Marketing Communications and Sales to develop, plan, and execute trade shows, conferences, and regional events; ensuring Movora’s presence is consistent in elevating the brand, presenting Movora as a global MedTech leader with innovative product advancements and education supporting the best patient outcomes.

Requirements

• Bachelor’s degree required preferably in event planning, marketing, communications or project management. Experience will be considered in leu of a degree.
• 1-2 years Trade show/lab logistics and/or event planning experience required.
• Proficient in Word, Excel and Customer Management System (CRM).
• Must be able to communicate clearly and concisely, both, orally and in writing.
• Exceptional attention to detail with excellent prioritization, planning, organizational, time and project management skills as well as the ability to adapt to shifting priorities and work under pressure.
• Strong problem-solving, negotiation, and interpersonal skills with the ability to resolve issues with a mature, calm, and flexible approach.
• Some travel is required for this position, 10-15% as needed, including occasional weekends.

Responsibilities

• Responsible for the logistical event planning, coordination, and execution of key Movora shows – nationally and regionally.
• Plan and coordinate all aspects of tradeshow participation, including registration, sponsorship sign up, expense tracking and payment for booth space, confirmation of booth staffing, speakers, surgeons, and presentations to ensure everything runs smoothly.
• Build and establish relationships with vendors, venues, and other industry contacts.
• Plan events collaboratively with marketing, sales, and education regarding event strategy, objectives, and messaging for each show; make recommendations to achieve minimum spend for maximum impact.
• Collaborating with global Marketing Communications team and global trade show leads for a unified Movora presence.
• Work closely with Education team & Global Director of Education to coordinate needed aspects of labs when concurrent/hosted with a show.
• Ensure timely shipping of marketing collateral and demonstration product.
• Coordinate audio-visual equipment (as needed).
• When needed, be onsite for booth set up and tear down and periodically throughout the event to ensure everything is going according to plan.
• Develop and manage the pre-show brief and maintain Movora’s tradeshow best practices.
• Lead communication to all internal teams on tradeshow logistics, event calendar and post-show results.
• Host and coordinate pre-show and post-show meetings with a focus on planning and process improvement.
• Responsible for managing the list of attendees and registrants for giveaways and for tracking of promotional products and any scanners or lead generation tools utilized.
• Conduct post-event tracking and ROI analysis to help measure Movora’s marketing initiatives and improve future performance.
• Conduct event wrap-up and post-event evaluations and evaluate show/lab data.

Benefits

• Medical, dental, vision, life insurance, short and long-term disability options, and an Employee Assistance Program.
• 401(k) plan, with Movora matching 100% of your first 4% contribution.
• Paid time off (PTO) according to our guidelines, starting with the equivalent of 10 days each year for your first 3 years, you may carry over up to 40 hours each year.
• Summer Hours from June to August.
• 40 hours of sick or personal time that you can use for things like being out sick, doctor’s appointments, or school meetings.
• Eight company paid holidays, one floating holiday, and your birthday off each year.
• Accident Insurance, Critical Illness and Volunteer Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level