Trade Compliance Manager

Dynamic Aviation•Bridgewater, VA

4d•Hybrid

About The Position

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide. Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wildfires on the West Coast, we serve with integrity and excellence. Position Summary: The Trade Compliance Manager coordinates all import/export transactions and ensures that appropriate documentation and that all applicable laws are followed for the movement of company equipment and material as well as information/data transfers.

Requirements

Bachelor’s degree in a related field of study
Previous experience performing import/export coordination responsibilities for a medium sized government contractor
Must be detail oriented and extremely well organized
Experience providing excellent customer service to internal and external customers
Excellent written and verbal communication skills
Knowledge of and experience working with laws, legal codes and government regulations
Experience and confidence in Microsoft Office products, ERP systems a plus. Proficient at learning multiple online environments (local and at a federal level).
Must have the ability to obtain Security Clearance (Secret Minimum) and maintain it based on Federal Regulations and training with Security Department.

Nice To Haves

Minimum of five (5) years’ direct experience in export licensing of ITAR and EAR controlled articles and technology
Prior supervisory

Responsibilities

Serve as primary Dynamic Aviation interface with US Customs, Directorate of Defense Trade Controls, (DDTC, US Department of State), and Bureau of Industry and Security (BIS, US Department of Commerce)
Prepare and process import/export documentation according to regulations
Maintains physical and digital records for all programs- including licenses/exemptions, Ferries, deployed staff with PPE issued
Responsible for the movement of equipment and material in/out of country in compliance with all applicable regulations
Work with Program Managers, Pilots, and Logistics regarding all OCONUS flights to ensure paperwork is produced and prepped. and brokerage paperwork is submitted as needed
Monitor changes in import/export laws or regulations and modify Dynamic Aviation process and procedures accordingly
Advise internal customers on import/export restrictions, requirements or other customs-related matters
Monitor and trace the location of company equipment and material
Maintain inventory and space for Secured ITAR closet in designated areas. Ensure compliance with proper locking and access with Security
Confer with officials in various agencies to facilitate clearance of goods through customs and quarantine
Provide advice on transportation options for company equipment or material and review needed Commercial Invoice documentation for completion
Complete all application paperwork for export and import licenses
Ensure maintenance of current licenses and renewals
Maintain and update company Export Compliance Manual to reflect current changes in Export Reform and how it impacts the company. This includes creating new P&P/SOPs as needed to address changes, issues, and general process updates
Maintain an update SOPs on annual renewal basis at minimum
Perform regular, quarterly, internal export compliance audits
Perform export compliance training for company personnel. Produce and maintain companywide training with training department
Work and meet with members of other departments to ensure proper trade compliance (Logistics, BD, Security, Etc.), Subcontractor/Contractor reviews and working with their Trade Compliance departments regarding licenses, shipping, etc.
Responsible for filing in the Automated Export Systems (AES)
Maintains AES system accesses for Company and various departments that use system. Includes training
Obtain and maintain Empowered Official designation to complete licensing with the DDTC; but to also enforce compliance in all areas of the company according to federal standards.
Completes Annual Renewal of DDTC Registration which includes working with Senior Leaders to confirm details, and helps create Corporate Structure Documents to include with renewal application
Maintains SNAP-R (BIS licensing system for Non-USML controlled items) and CARM (Canadian systems for brokerage) logins and communications.
Complete End User Export Screenings for Sales
Obtains and Maintains POAs for logistics personal and trade compliance staff for imports
Ability to address company compliance issues as they occur during normal business hours as well as outside normal business hours due to international location needs
Maintain and add to ERP system as needed regarding updates and changes, which includes Schedule B, CCL, HTS/HS, BIS, USML codes and classifications for both US and international systems
Maintain ITAR secure Drives for customer programs
Address issues with all levels of Senior Leadership, Management, Contractors, and other departments to ensure complete compliance with Federal Regulations
Other duties as assigned