Track & Field Administrative Assistant (3/4-time)

Brigham Young University • Provo, UT

16d • Onsite

About The Position

The Administrative Assistant supports the head coach, assistant coaches, and Director of Operations for the Track and Field program by ensuring smooth day-to-day operations and event coordination. This role is an opportunity to be an integral part of BYU history and its rich tradition of winning, contributing to the university's distinctive mission rooted in the gospel of Jesus Christ. The ideal candidate will understand BYU’s mission and vision, care deeply about the individual successes and challenges of student-athletes, strive for excellence, and thrive in a dynamic, challenging, and rewarding environment.

Requirements

• Bachelor’s degree + 2 years of administrative or office support experience (or an equivalent combination of education/experience)
• Willingness to uphold and live by the university's Honor Code
• Members of The Church of Jesus Christ of Latter-day Saints will be required to hold and be worthy to hold a current temple recommend, which may be verified during the application process.

Nice To Haves

• Prior experience supporting an office or athletics program
• Proficiency in Microsoft
• Accounting knowledge

Responsibilities

• Coordinate coach and staff calendars, practice and competition times, travel, and meetings; ensure alignment with academic calendars and competition dates.
• Track receipts and manage expense reporting and inventory; order office, event, and nutrition supplies; file facility service requests; and serve as front-desk contact for the Smith Field House.
• Organize and confirm in-state travel and vehicles for competitions, recruiting visits, and training trips; process vehicle requests and spending authorizations for all travel.
• Maintain program records, the Top 10 Board, compliance documents, recruiting files, and athlete contact information per NCAA rules; input CARA/RARA logs and practice schedules in Teamworks for approximately 90 athletes across 3 seasons.
• Assist in the planning and execution of team events (team dinners, award banquet, record ceremonies, Homecoming 5K, etc.), home meets, and alumni/donor outreach and events.
• Create spending authorizations for recruit visits, maintain prospective athlete files and recruiting forms, and produce and mail recruiting newsletters.
• Manage internal and external communications (email, phone, messaging) among coaches, staff, athletes, parents, and administrators; prepare agendas and materials for meetings and follow up on action items.

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level