Town Clerk

Wallingford, Town of•Wallingford, CT

2d•Onsite

About The Position

This is very responsible public records management and administrative services work involving the direction and management of the Town Clerk’s Office. The work involves responsibility for accurate recording and maintaining of all public records in accordance with State Statutes. Duties include management of land records, duties involving the conduct of elections, the registration of vital statistics, and serving as Clerk of the Town Council. This position requires the exercise of independent judgment, including the responsibility for making difficult decisions in accordance with State procedures.

Requirements

Thorough knowledge of public records management principles and practices including the State Freedom of Information Act (FOIA).
Thorough knowledge of State statutes, regulations and procedures in land records, election and vital statistics management.
Ability to communicate effectively orally and in writing with staff, elected and appointed officials, and the general public.
Ability to comply with State and Federal laws, Town Ordinances, and the Town Charter relating to the business of the Town Clerk’s Office.
Ability to administer policies and procedures at the departmental level including goals, objectives, planning, financial management, decision-making, and report development and writing.
Ability to direct and supervise the work of a Town department.
Ability to lift, carry, push, or pull record books weighing four to thirty-three and one-half pounds.
Ability to establish and maintain effective working relationships with Council members, coworkers, vendors, contractors, consultants, other governmental agencies, attorneys, and the general public.
High school diploma or GED
Five (5) years’ responsible office experience in records management.
One (1) year of supervisory experience is required.
Must provide information on your application or resume on how many people you supervised for each position you held.

Nice To Haves

Municipal government experience is preferred.
Must possess and maintain State of Connecticut certification as a Notary Public within six (6) months of appointment.
Must possess and maintain State of Connecticut certification as a Municipal Clerk within three (3) years of appointment.

Responsibilities

Plans, administers, and supervises the various work activities and statutory responsibilities of the Town Clerk’s Office.
Administers the preparation of all general and special elections and is responsible for all referendum and election petitions, absentee ballots, the ordering of election materials including ballots, and the reporting of election results.
Registers and maintains vital statistics in accordance with State law.
Prepares reports for State agencies.
Receives and supervises the filing of legal documents, land transactions, and official records.
Collects fees pertaining to the issuance of various licenses and permits.
Serves as Clerk of the Town Council and is responsible for the recording and preparation of the agenda and minutes of all Town Council meetings including public hearings.
Receives, reviews, and disseminates correspondence to and from Town Council members.
Attends meetings of the Town Council and provides proper notification of Town Council meetings and actions.
Maintains and provides copies of all Town Ordinances and the Town Charter.
Maintains and provides public access to records of various Boards and Commissions.
Posts legal notices of all types.
Administers oaths to public officials, serves as a Notary Public and provides such services to the public.
Provides relevant information and assistance to title searchers, attorneys and members of the public.
Confers with government officials on public records management and the statutory requirements for elections and related Town actions.
Prepares and administers departmental budget.
Participates in professional organizations to remain current on records management, FOIA, and elections.
Performs related work as required.