Total Rewards Specialist

Infrastructure Ontario•Toronto, ON

1d•CA$90,100 - CA$116,600•Onsite

About The Position

Infrastructure Ontario (IO), an Ontario crown corporation, provides a wide range of services to support the Ontario government’s initiative to modernize and maximize the value of public infrastructure and realty. IO has been recognized domestically and internationally for the way it does business and the success it has had with its major projects, real estate services, infrastructure lending, commercial projects, and development mandate. IO delivers some of the most complex, ambitious commercial and land development solutions for the Province and continues to evolve and expand its capabilities to maximize its public impact and deliver on its vision of creating a connected, modern and competitive Ontario. Position Purpose The Leaves, Pension and Benefits Specialist is responsible for administering employee leave programs, pension plans, and benefit programs while ensuring compliance with applicable legislation, company policies and regulatory requirements. This role serves as a key resource for employees, managers, external vendors, and government agencies, providing guidance on leave entitlements, retirement programs, disability management, and employee benefits.

Requirements

Several years' experience administering leaves, pension, benefits, payroll, or human resources programs.
Knowledge and appreciation of employment standards legislation, pension legislation, privacy requirements, and human rights obligations.
Experience working with HRIS, payroll, and benefits administration systems, including Dayforce or comparable platforms.
Professional learning related to human resources, payroll, employee benefits, pension administration, disability management, or workplace accommodation practices.
Experience preparing reports, reviewing complex data, identifying discrepancies, and presenting findings.
Strong attention to detail and commitment to accuracy.
Ability to manage confidential, complex, and delicate information with professionalism.
Strong communication, relationship-building, customer service, and organizational skills.
Ability to manage multiple priorities and meet established timelines.
Advanced Microsoft Excel and reporting capabilities.

Nice To Haves

Certified Employee Benefits Specialist (CEBS), Certified Leave Management Specialist (CLMS), CHRP, CHRL, PCP, or comparable professional designations considered an asset.

Responsibilities

Administer employee leave programs, including Short-Term Disability (STD), Long-Term Disability (LTD), maternity and parental leave, family medical leave, personal leave, and unpaid leave programs.
Review leave requests and supporting documentation to determine eligibility.
Coordinate with employees, people leaders, healthcare practitioners, government agencies, and third-party administrators throughout the leave lifecycle.
Monitor leave durations, return-to-work dates, accommodation requirements, and case-related documentation.
Coordinate return-to-work and workplace accommodation processes.
Ensure compliance with employment standards legislation, human rights requirements, and organizational policies.
Administer pension programs, including enrolments, terminations, retirements, and pension-related transactions (Defined Benefit and Defined Contribution Pension Plan)
Conduct detailed examination and interpretation of pension data to ensure accuracy and resolve discrepancies.
Coordinate pension reporting requirements and audit activities.
Respond to employee inquiries regarding retirement and pension programs.
Liaise with pension administrators, actuaries, trustees, and regulatory organizations.
Administer health, dental, life insurance, disability, employee assistance, and wellness programs.
Process enrolments, life event changes, terminations, and benefit reinstatements.
Conduct audits of benefits information and payroll deductions to ensure accuracy.
Coordinate resolution of employee and vendor inquiries.
Participate in annual renewals and benefits enrolment activities.
Maintain accurate and confidential employee records.
Ensure compliance with pension, benefits, privacy, and employment legislation.
Support internal and external audits.
Prepare reports, metrics, and program-related documentation.
Participate in internal and external audit activities.
Recommend process improvements and contribute to policy and program development.
Develop employee communications, procedures, and educational materials.
Participate in employee onboarding, retirement support, and program awareness initiatives.

Benefits

Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
A Defined Contribution Pension Plan, with Infrastructure Ontario contributing the equivalent of 5% of a full-time employee’s annual salary and will also match any employee contribution up to an additional 5% of their annual salary.
Group Retirement Savings Plan and Group Tax Free Savings Account to eligible employees.
A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more.
A pregnancy and parental leave program that offers expecting, eligible employees a top-up to 95% of their annual base salary for 31 weeks, and our parental leave program offers eligible employees a top-up to 95% of their annual base salary for 15 weeks.
Access to our $1000 Healthcare Spending Account to top up expenses not covered in the benefits program.
A Lifestyle Account that expands the eligibility of health and wellness options and can include coverage for gym memberships and fitness equipment, nutrition counselling or financial planning.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
IO will also cover the costs associated with up to two membership and licence fees per year for eligible colleagues if directly related to the employee’s role.
Access to a suite of virtual healthcare options to support non-urgent medical needs.