Title Clerk / Office Administrator

Hamblock Ford•Belvidere, IL

1d•Onsite

About The Position

Hamblock Ford is looking for an experienced, detail-oriented Automotive Title Clerk / Biller / Office Administrator to join our accounting team. This position plays an important role in keeping our dealership office running smoothly and accurately. The ideal candidate is organized, dependable, proactive, and comfortable managing multiple responsibilities and deadlines in a fast-paced dealership environment.

Requirements

Automotive dealership accounting, billing, or title experience preferred
Experience billing/capping vehicle deals is strongly preferred
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to manage multiple deadlines and prioritize effectively
Proactive approach to schedules and outstanding items
Strong communication and problem-solving skills
Ability to work independently while also being part of a team

Nice To Haves

Dealertrack experience is a plus

Responsibilities

Review, bill, and cap new and used vehicle deals
Verify deal paperwork for accuracy and completeness before posting
Process vehicle titles, registrations, and related documentation
Submit and track title work and follow up on outstanding titles, lien releases, and other required documents
Maintain and reconcile license and title schedules
Process and monitor manufacturer incentives and related receivables
Follow up on outstanding accounting schedules and aging items
Process dealer trades and wholesale transactions as needed
Scan and maintain deal jackets and dealership records
Assist with accounts payable and other accounting functions
Communicate with customers, lenders, lienholders, managers, and state agencies to resolve issues
Identify discrepancies and proactively follow through until they are resolved
Provide additional accounting and administrative support as needed