Title Clerk Admin - The Wyler Collection, Dublin, Ohio
About The Position
The Title Clerk Admin provides administrative support to the Title Department by managing title documents, maintaining organized records, verifying vehicle information, and assisting with title transfers. The role helps ensure accurate, timely, and compliant processing of vehicle titles and ownership documentation. The ideal candidate is organized, detail-oriented, accurate, and able to work efficiently in a fast-paced automotive environment while maintaining confidentiality. The position works with the current administrative team on inventory, deal processing, dealer trades, wholesale, title support, service contract and product submissions and cancellations, and other administrative tasks. The schedule is Monday through Friday, 9 a.m. to 5 p.m. Pay is $23–$24 per hour, depending on experience. The employer describes competitive compensation, comprehensive benefits, professional development opportunities, and a supportive team environment.
Requirements
- High school diploma or GED preferred.
- Previous administrative, clerical, or office experience preferred.
- Strong attention to detail and exceptional organizational skills.
- Ability to manage multiple priorities while maintaining a high level of accuracy.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
- Strong data-entry and keyboarding skills.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively within a team environment.
- Professional demeanor and customer-service mindset.
- Ability to maintain confidentiality and handle sensitive information responsibly.
Nice To Haves
- Previous automotive dealership, title, registration, DMV, or finance office experience.
- Experience with dealership management systems such as CDK, Reynolds & Reynolds, Dealertrack, or similar platforms.
- Knowledge of state title and registration requirements.
Responsibilities
- Work with the current team on inventory, deal processing, dealer trades, wholesale, title support, service contract and product submissions and cancellations, and other administrative tasks.
- Work with the Administrative Team to meet administrative requirements.
- Open, review, and process incoming title mail; verify vehicle status and file title documents appropriately.
- Research and identify vehicle stock numbers by matching VINs within the dealership management system.
- Pull, review, and match vehicle titles with completed sales deals in preparation for title processing and registration.
- Locate missing deals, title documents, or supporting paperwork as requested by the Title Clerk or Title Manager.
- Organize deals awaiting title processing in the appropriate location within the dealership's internal tracking system.
- Complete title assignments by entering customer, lienholder, and ownership information on title documents in preparation for ownership transfer.
- Maintain organized and accurate filing systems for title documents, deal jackets, and supporting records.
- Verify the completeness and accuracy of documentation before submitting titles for processing.
- Perform administrative and clerical duties to support efficient daily Title Department operations.
- Assist with document retrieval, scanning, copying, and record maintenance.
- Communicate professionally with internal departments regarding title documentation and status updates.
- Maintain confidentiality of customer information and comply with federal, state, and company regulations regarding title processing.
- Perform additional duties and special projects as assigned.
Benefits
- Comprehensive benefits
- Opportunities for professional development
- Supportive team environment
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
