Titans After School Program Assistant Coordinator

"ASC" • Fullerton, CA

8d • Onsite

About The Position

Titans After School Program Assistant Coordinators serve as assistant supervisors at a designated after-school site and are out of ratio. They oversee the site and all participating students, remain in contact with program administrators about all aspects of the program, and maintain a constant presence during operating hours. The role requires high energy, strong organizational and communication skills, and the ability to maintain a fun, organized environment. The position requires availability five days per week. Elementary site hours are Monday through Friday, 11:30 a.m.–6:15 p.m.; middle school site hours are Monday through Friday, 12:00 p.m.–6:30 p.m.

Funding for the position is awarded through a grant or contract for a specified period. Employment beyond the current funding period is contingent on continued funding. The Assistant Coordinator supervises staff and students, coordinates daily site operations, implements educational enrichment and curriculum, supports student safety and development, and manages site records, attendance, equipment, volunteers, and parent communications. The role may require staying beyond scheduled hours when students are picked up late and using a personal vehicle from time to time to transport program equipment or travel to other locations.

Applicants must be at least 18 years old and have a high school diploma or equivalent. Some supervisory experience is preferred. A satisfactory background check, including a criminal records check, is required before an offer can be made.

Requirements

• Must be at least 18 years old.
• Minimum high school diploma or equivalent.
• Proven leadership and team-building skills.
• Ability to manage one site, including 3–5 classrooms with 20–25 students per class, approximately 60–120 students total, and up to 3–5 staff members.
• Understanding of behavior management and effective disciplinary techniques.
• Excellent verbal and written communication skills.
• Strong organizational, interpersonal, and partnering relationship skills.
• Ability to track curriculum and binders at the site.
• Enthusiastic and highly motivated, with excellent time-management skills.
• Proficiency in Microsoft Office, including Word and Excel, and Google Drive.
• Flexible, team-oriented, child-focused, and motivated to make a difference in children's lives.
• Available to work five days a week during the applicable elementary or middle school schedule.
• Must have personal vehicle transportation and be able to use it for occasional work-related transportation.
• Must complete a satisfactory background check, including a criminal records check.

Nice To Haves

• Some supervisory experience.

Responsibilities

• Collaborate with program administration and other staff, follow the chain of command, and immediately report incidents involving staff, students, parents, or the site.
• Communicate regularly with program administration and report staff call-outs to the Program Director; call and request substitutes.
• Host weekly staff meetings at the designated site, with weekly agendas approved in advance.
• Work with program administration to prepare and implement program activities and a disciplinary plan.
• Serve as the primary site contact and call parents regarding incidents or notices.
• Manage site clock-in/clock-out procedures and staff timesheets; complete electronic timesheets bi-weekly, make accurate corrections, and approve own and staff hours on schedule.
• Provide educational enrichment, positive youth development, recreation, prevention activities, and opportunities to learn positive life skills.
• Ensure constant student supervision and maintain a safe, supportive environment.
• Create and implement engaging educational curriculum monthly or as needed, subject to direct supervisor approval.
• Provide tutoring and homework assistance.
• Implement Titans After School Program curriculum, including Buena Park: Let’s Learn!, Meet the Masters, Math Readers, Battle of the Books, STEM, and Comic Books, as well as new curriculum introduced during the school year after training.
• Safeguard assigned program property, including curriculum and electronics, and ensure materials and equipment are available and working.
• Host parent events at the site as needed throughout the year and at the end of each school year.
• Manage service learners, interns, and volunteers at the site.
• Send the absent list to the Program Assistant within 30 minutes of program start time.
• Collect attendance and other required documents at the end of programming each day and check attendance sheets daily for missing signatures or other components.
• Keep student information updated in the attendance tracking system weekly or as needed and accurately track student progress using program protocols.
• Stay beyond scheduled hours when students are picked up after normal checkout time, as required.
• Use a personal vehicle when needed to transport program equipment or report to other locations.
• Guide staff members to improve their job performance.
• Check assigned Fullerton email weekly and complete required trainings by their deadlines.
• Follow Titans After School Program rules and procedures and maintain professionalism.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED