TIPS Customer Relations and Accounting

Esc Region 8•Pittsburg, TX

8h•Onsite

About The Position

This position involves processing various types of paperwork, maintaining professional conduct, and ensuring punctual attendance. The role requires effective communication with internal departments and external vendors, managing accounting tasks, and providing support for contract collections and billing. The employee will also be responsible for processing incoming revenue, posting checks, and invoicing vendors. Backup support for purchase order processing and check deposit organization is also part of the role. The position is for up to 226 working days and is an at-will employment position, with the possibility of a reduction-in-force in the event of an economic slump.

Requirements

High School Diploma
Three years clerical experience
Typing experience
Experience in operating a variety of word processing and office software.
Ability to handle and see to completion multiple projects simultaneously and on deadline.
Demonstrate positive attitude with excellent interpersonal skills.
Be willing to work as a member of a team but also independently.
Ability to handle constructive criticism in a positive manner.

Nice To Haves

Experience in working with multiple supervisors preferred.
Recommended by ESC Executive Director.
Any acceptable variations of the above as approved by board of directors.

Responsibilities

Process all personnel, timekeeping, travel, MIS and other paperwork in a timely manner.
Maintain professional attire and grooming appropriate for specific job position.
Demonstrate punctual and regular attendance on the job.
Exhibit professionalism in all situations at the ESC and in District visits.
Attend Department Meetings and ESC General Staff Meetings.
Retrieve, distribute and process accounting mail.
Communicate with TIPS/Construction regarding bill, reporting and payments.
Maintain communication through all channels with vendors.
Research pending checks for processing.
Provide payment plans to vendor to bring accounts current / cleared.
Provide training on proper submissions of sales and reporting.
Provide vendor portal training and generate access to users via email and phone.
Provide contracts collections / communication with vendors and legal team.
Direct billing and communications with regard to new and expiring contracts.
Process TIPS incoming revenue for deposit.
Be responsible for posting incoming checks to the TIPS admin site.
Clear all checks against the PO from the member.
Notify all vendors on past due payments.
Invoice vendors monthly.
Provide backup for processing incoming PO (review, validate to vendor contract, process through PO System).
Provide backup for processing confirmation only Purchase Orders.
Organize and process check deposits.
Assist in training.
Report bank revenue to business office supervisors.
Perform other secretarial support tasks as requested.
Perform other duties as assigned by Supervisor and/or Department Director.