Timekeeper

City of New York•New York City, NY

7d•Onsite

About The Position

Under supervision and in accordance with NYC rules and regulations, this role is responsible for monitoring weekly timesheets in CityTime (CT), creating, submitting, and approving final timesheets and leave requests for employees on leave or separating from City services. The position also involves monitoring leave balances in the Payroll Management System (PMS) and CityTime (CT), reviewing daily PMS reports for accuracy, and reviewing pending pay details on the 161 report to advise payroll on approval status. Additionally, the role requires reviewing Citywide Human Resources Management System (CHRMS) Reports daily, making necessary data corrections in PMS/CityTime, preparing manual leave adjustments in CT, and preparing documents for supplementary payroll when required. The Timekeeper will approve leave requests requiring documentation in CityTime for active employees, enter late submitted paperwork, and file all timekeeping records, including medical documentation, jury duty, and civil service exam records. The role also includes reviewing checks placed on hold due to non-approved final CT timesheets, reviewing timesheets not approved by their assigned divisions, and assisting employees with timekeeping inquiries and special projects as assigned.

Requirements

Permanent in the title or reachable on the civil service list
Only candidates currently serving as a Permanent Clerical Associate should apply
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization
One year of satisfactory clerical experience
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute

Responsibilities

Monitor weekly timesheets in CityTime (CT)
Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services
Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT)
Review daily PMS reports for accuracy
Review pending pay details on the 161 report and advise payroll on the approval status
Review Citywide Human Resources Management System (CHRMS) Reports daily
Make the necessary data corrections in PMS/CityTime
Prepare manual leave adjustments in CT
Prepare documents to request supplementary payroll (when required)
Approve leave request requiring documentation in CityTime for active employees
Enter late submitted paperwork into CityTime for employees
File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc.
Review checks that were placed on hold due to non-approved final CT timesheets
Review timesheets not approved by their assigned divisions
Assist employees with timekeeping inquiries
Assist with special projects as assigned