ORD Airport- Timekeeper

Menzies Aviation Careers•Chicago, IL

1d•Onsite

About The Position

The Timekeeper maintains accurate records of hours worked for payroll purposes and acts as a liaison between employees and payroll coordinators to support accurate pay distribution. The role also helps ensure work is performed safely and in accordance with established procedures and protocols. The stated schedule is Monday through Friday, 9 a.m. to 5 p.m., with weekends as needed for operational needs; the posting also says the employee must be available and flexible to work variable shifts, including weekends and holidays. The Timekeeper reviews and clears timekeeping exceptions, updates shift times, monitors attendance, and ensures required forms and reports are complete and signed. The role coordinates with the Payroll department on missing forms, pay discrepancies, roster changes, and payroll processing. The employee is responsible for taking reasonable care of their own and others’ health, safety, and wellbeing and following workplace safety rules and procedures. The company prohibits alcohol and drug misuse and conducts regular testing to enforce its Substance Misuse Policy.

Requirements

At least 18 years of age.
High school graduation or evidence of equivalent educational proficiency.
Two years of experience in an administrative capacity.
Proficiency in Microsoft Office programs.
Ability to multitask and work independently.
Ability to speak, read, and write in English.
Excellent communication and organizational skills.
Personable and professional demeanor.
Availability and flexibility to work variable shifts, including weekends and holidays.

Responsibilities

Clear PTO based on available balances, excused and unexcused absences, and meal-break exceptions before the overtime report is generated for management.
Complete overtime exceptions after management submits its overtime report.
Update shift times and expected times before shifts begin to reduce missed punches, including for shift trades and coverage.
Maintain attendance records and monitor lateness, absences, and manual missed punches.
Ensure Miss Punch Forms are completed when required, including signatures from the employee and Duty Manager.
Ensure the Daily OT report is received, completed, and signed by a manager; report unauthorized time discrepancies to the Planning Manager.
Send signed payroll reports and packages of Miss Punch Forms, Absence Request Forms, and payroll discrepancies to the Payroll department.
Coordinate with Payroll regarding missing or late forms, pay discrepancies, and roster changes.
Coordinate with Payroll on Mondays to ensure payroll and reports can be run after exceptions are cleared.
Take reasonable care of personal and others’ health, safety, and wellbeing, and comply with workplace safety rules and procedures.