Time and Attendance Coordinator

Internal Job Board•Toronto, ON

1d•Onsite

About The Position

The Time and Attendance Coordinator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Ballistics team. They know how to be curious about their opportunities and how to be real with feedback and support. They support the administration of hourly timecards, time-off requests, and the collection and tracking of individual production numbers for targets and bonuses. You embrace our Lush culture and values through fearless leadership and owning the projects and initiatives that improve employee experience across your department. You will work closely with the room management and payroll teams to support the various initiatives that support the overall department performance. As a growing business, Lush needs people who can adapt and evolve to the needs of our business and analyze and respond to our stakeholders' needs. Our Lush staff lives with purpose, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife Reporting to the Room Manager, the Time and Attendance Coordinator will be expected to submit the daily attendance and bonus information to the highest standards while maintaining Lush’s ethics and confidentiality standards.

Requirements

Current Lush Employee
Has held current role for a minimum of 1 year
Intermediate proficiency in word processing and use of spreadsheets (MS Excel, Word, and Google Suite)
Proven experience in data collection, entry, and reporting, showcasing exceptional attention to detail and a commitment to maintaining confidentiality
Excellent organizational skills
Confident with mathematics, including addition, subtraction, division, and multiplication
Ability to multitask and delegate effectively
Strong communication skills, both verbal and written
Proven ability to build strong working relationships in a manufacturing environment
Collaborative and flexible team player with a strong focus on teamwork and cooperation

Nice To Haves

Basic knowledge of accounting
Scheduling/processing experience
Comfortable with providing and receiving feedback as needed

Responsibilities

Regularly confirm the attendance of staff to ensure everyone is accounted for
Check the department sick email to report anyone who has called in absent
Contact late/absent staff to obtain and document reasons for missing work as needed
Track and document staff working hours throughout the day, and obtain authorization from a member of management for missed hours as needed
Calculate and submit extra hours for overtime during peak times of the year
Collaborate with room leadership to correctly submit daily bonuses for the department
Administer ADP (payroll software) to ensure employee timecards are entered correctly and approved to meet pay-period deadlines.
Monitor absences and ensure employees are utilizing the appropriate requests (well-being, bereavement, vacation, et al) as needed in accordance with Lush policy
Identify recurring attendance issues and escalate concerns to the department Leadership
Conduct Return-to-Work (RTW) forms for all production workers and ensure staff fill out the correct information
Collaborate with Lush payroll, finance, and other departments as needed
Assist staff with vacation and time off requests and help ensure they are properly logged
Monitor staff vacation requests against their available hours and notify leadership of any discrepancies