TICAD Finance and Administrative Analyst-(Open to Tier 0, 1 and 2 applicants only)

UNDP•New York, NY

About The Position

The Tokyo International Conference on African Development (TICAD) is a key forum for dialogue and collaboration on African development, initiated in 1993. UNDP partners with Japan to support TICAD, acting as a co-organizer. A Special Unit for TICAD, now integrated into the UNDP Regional Bureau for Africa (RBA), focuses on following up on TICAD commitments and fostering public-private partnerships to mobilize resources for Africa's sustainable growth. The incumbent will support the finance and administrative functions for the TICAD Unit within the RBA, collaborating with the Management Support Team and COST.

Requirements

Advanced university degree (master’s degree or equivalent) in Business Administration, Accounting and/or Finance is required, OR A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in the area of communications, public relations, advocacy, or a related area is required.
Fluency in English is required.

Nice To Haves

Experience in providing financial management and oversight assistance
Proven experience in effectively managing projects
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages
Experience in handling web-based management systems and ERP financials, preferably PeopleSoft
Experience of IPSAS and/or IFRS
Experience in managing strategic partnerships with development partners
Working experience with the UN
Part-qualified accountants from an internationally accredited institute of accountancy.
Knowledge of another UN language is desirable.

Responsibilities

Monitor and assist the efficient and timely management of financial resources, delivery and reporting requirements of Japan funded projects in Sub-Saharan Africa.
Review and advise Japan-funded project formulation in Sub-Saharan Africa to ensure compliance with UNDP and Government of Japan (GoJ) requirements.
Facilitate and monitor fund transfer and effective and efficient project delivery.
Monitor and provide timely guidance on project revisions and no cost extensions where necessary. Provide technical guidance to ensure timely project operational/financial closure.
Review and update regularly the report submission status of narrative and financial reports of UNDP’s Japan-funded projects in Sub-Saharan Africa, and alert stakeholders proactively to ensure full compliance.
Monitor and analyze the financial status of Japan Funded UNDP projects in Sub-Saharan Africa and report to RBA stakeholders.
Contribute to the efficient and effective delivery and management of the TICAD Process Promotion Support Fund (TPPSF).
Contribute to the timely preparation of TPPSF Annual Financial Report.
Provide quality inputs to support preparation of budget in line with the annual work plan.
Facilitate efficient delivery of TPPSF resources as per the annual work plan.
Undertake speedy and accurate financial transactions, including budget revision, requisitions, vouchers, PO etc.
Constant monitoring of TPPSF financial resources to ensure its integrity.
Ensure efficient administrative support including travel arrangements.
Coordination of travel arrangements, performing a Travel arranger and processor role in Quantum for preparation of POs for travel and other administrative expenses.
Organization of workshops, conferences, retreats.
Support with protocol matters, registration of staff, coordination of space and other administrative matters.
Provide support to procurement, supply, and assets management.
Coordination of assets management in the Unit, timely preparation, and submission of periodic inventory reports.
Coordination of the provision of reliable and quality office supplies.
Provision of efficient general reception and information services.
Contribute to effective knowledge management.
Together with the TICAD Programme Specialist, plan and organize capacity-building sessions of Japan funded project and operational staff on the effective management and delivery of Japan funded projects in Sub-Saharan Africa.
Consolidate lessons learned and best practices in Japan-funded project management in RBA and disseminate to key stakeholders.
Collaborate with the RBA and BERA communication teams and contribute to the planning and the execution of the communication plan to highlight key achievements of Japan-funded UNDP projects in Africa.
Sound contributions to knowledge networks and communities of practice.
Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.