Theater Department Manager

Straz Center for the Performing Arts•Tampa, FL

1d•Onsite

About The Position

The Theater Department Manager oversees the daily operations of the Theater Department within the Patel Conservatory and is responsible for managing all Theater Department-related administrative, curricular, communication, and event planning needs. The Straz Center's Patel Conservatory provides the finest performing arts training in an inspirational setting, outreach programs that inspire thousands of students in need and a plethora of educational performances and events that enrich the entire community. The award-winning, nationally recognized and fully accredited Patel Conservatory offers a multitude of performing arts classes in dance, theater and music for students of all ages and experience levels. Located in downtown Tampa, the Straz offers a team-based work environment that shows our dedication to the community every day.

Requirements

Bachelor's degree in theater or a related field is required, Master's degree preferred; five or more years of equivalent industry experience may be substituted.
Extensive knowledge of theater, musical theater, and technical theater required.
Minimum of five years' administrative experience preferred.
Experience with accounting, budgeting, marketing, and general management.
Thorough understanding of theater management, production, and education.
Strong organizational and administrative skills.
Experience with establishing and maintaining positive relationships with children, parents, theater educators, artists, and administrators.
Strong communication skills (both verbal and written).
Proficient in the use of Microsoft Office applications.
Ability to work a flexible scheduling including some nights and weekends due to events and/or productions.
Candidates selected for this position are required to complete a Level 2 background screening through FLClearinghouse.

Nice To Haves

Master's degree preferred
Minimum of five years' administrative experience preferred

Responsibilities

Works with the Theater Department Chair to develop, track, and implement long-range and short-term plans for the Theater Program.
Assists the Theater Department Chair and appropriate departments to determine departmental recruiting/marketing strategy and other items relation to PR and grant needs.
Works with the Theater Department Chair to create and maintain a sound fiscal plan.
Ensures all theater administrative team members are meeting organizational goals.
Creates contracts for part-time and adjunct faculty, and guest teaching artists.
Works with Production Department to create and maintain contracts for designers, directors, and production related guest artists.
Manages the department teaching and production schedules to ensure accuracy and accountability.
Assists with developing and implementing recruitment and retention plan.
Partners with the Admissions Office to ensure that student records are up to date and accurate before they begin class.
Assists with student admissions and course registration.
Assists in creating and maintaining the department calendar and scheduling meetings and events with the Theater Department Chair.
Provides budgetary support as requested by the Theater Department Chair.
Assists with budget tracking and provides support for budget re-forecasts as requested by the Theater Department Chair.
Manages the hiring process and payroll, ensuring that all required paperwork is completed accurately and within the specified process deadlines.
Maintains purchase card record and receipts; settles all Theater Department charges with Finance.
Provides expense tracking detail to Finance for all Theater Department related production settlements.
Resolves staff, artist, and customer problems and/or concerns under the leadership of the Theater Department Chair.
Oversees and manages call volume to the Conservatory Theater Department.
Acts as a guidance counselor to mentor students and parents on curriculum.
Ensures Conservatory policies are adhered to within the Theater Department.
Manages and implements orientation for theater students, parents, faculty, and staff under the direction of the Theater Department Chair.
Partners with internal departments to ensure organizational objectives are met.
Serves as first contact for Theater Department initiatives such as Broadway Star of the Future Awards, Conservatory-to-Go, Apprentice Program, Certification, and Theater workshops.
Manages all aspects of the Broadway Star of the Future Program and sees event through from planning to completion.
Prepares program brochure content and web site content and updates as requested.
Gathers data and prepares detailed documents and reports as needed.
Other duties as assigned by the Theater Department Chair.
Supervises a full-time Theater Program Coordinator and multiple part-time Theater Instructors.
Works with volunteers and interns under the direction of the Theater Department Chair.