Theater Administrator

City of Cerritos•Cerritos, CA

16h•Hybrid

About The Position

Under direction of the Deputy Director, this role coordinates and administers business operations, administrative functions, contracting activities, budgeting support, and financial analysis for the Theater Department at Cerritos Center for the Performing Arts (CCPA). The position involves preparing, reviewing, and administering artist contracts, technical and performance riders, rental agreements, and related business documents. It also includes conducting administrative, operational, and management analyses, preparing reports on Theater Department programs, services, policies, and business operations, and participating in programming planning and business strategy discussions.

Requirements

Bachelor’s Degree in Theater Management, Arts Administration, Entertainment Administration, Business Administration, Public Administration, Finance, Accounting, or a related field.
Three (3) years of progressively responsible experience in performing arts administration, entertainment venue administration, contract administration, financial analysis, budgeting, business operations, or a related field.
Knowledge of principles and practices of municipal government administration and public sector business operations.
Knowledge of principles and practices of performing arts center administration, entertainment venue operations, and theatrical production coordination.
Knowledge of contract administration, contract review, technical rider review, and entertainment industry business practices.
Knowledge of budget preparation, financial analysis, accounting principles, and fiscal monitoring.
Knowledge of Box Office operations, ticketing systems, ticket sales reporting, and patron service practices.
Knowledge of research methods, statistical analysis techniques, and report preparation.
Knowledge of principles and practices of marketing, sponsorship, promotions, and revenue generation.
Knowledge of theater production terminology, technical theater operations, and event coordination procedures.
Knowledge of principles and practices of municipal purchasing procedures, public sector financial administration, and contract compliance.
Knowledge of methods and techniques of administrative analysis, policy development, report preparation, business correspondence and presentation.
Knowledge of modern office procedures, computer applications, financial systems, database management, and spreadsheet software.
Ability to gather, analyze, interpret, and present complex operational, contractual, financial, and statistical information.
Ability to review, draft, administer, and monitor contracts, technical riders, settlement documents, and related business materials.
Ability to prepare clear, concise, and accurate reports, recommendations, correspondence, and presentations.
Ability to coordinate multiple projects, priorities, and deadlines in a fast-paced entertainment and public sector environment.
Ability to conduct administrative, operational, financial, and management analyses and develop sound recommendations related to Theater Department operations and business activities.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with City officials, staff, artists, agents, promoters, rental clients, consultants, and the public.
Ability to interpret and apply policies, procedures, contracts, and regulations.
Ability to exercise sound independent judgment and discretion in the performance of assigned responsibilities.
Ability to maintain accurate records and detailed administrative documentation.
Ability to utilize computer systems and software applications related to budgeting, financial analysis, contracting, ticketing, and administrative operations.

Responsibilities

Prepares, reviews, and administers artist contracts, facility rental agreements, technical riders, settlement documents, and related contractual materials for performances, rentals, and special events.
Administers Theater Department business activities including contracting, financial tracking, budgeting support, settlements, purchasing activities, revenue monitoring, and administrative processes related to performances, rentals, special events, and related venue activities.
Develops, monitors, and reports key performance indicators related to Theater Department programming, operational performance, budget, revenues, attendance, and local economic impacts.
Reviews and redlines artist contracts, technical and related production documents to ensure operational feasibility, policy compliance, financial accountability, and protection of City interests.
Conducts negotiations related to non-material business and operational contract provisions, including hospitality, production logistics, ticketing procedures, marketing requirements, settlement terms, scheduling, and related administrative matters.
Prepares, reviews, and tracks show expense estimates, artist offers, revenue projections, and performance settlement documentation.
Conducts operational, financial, administrative, and management analyses related to theater operations, programming, staffing, workflow, customer service, ticket sales, marketing initiatives, revenue generation, contracts, and departmental efficiencies; prepares reports, recommendations, presentations, and implementation strategies.
Assists with the development, administration, and monitoring of Theater Department budgets, financial statements, reconciliations, revenue and expenditure tracking, and related fiscal documentation associated with performances, rentals, grants, sponsorships, donations, concessions, and related activities.
Coordinates artist payments, settlement processing, purchasing activities, invoice review, purchase requisitions, and related accounts payable and receivable functions; reviews financial documentation for accuracy and compliance with City policies and procedures.
Coordinates and communicates with artists, agents, promoters, rental clients, consultants, vendors, and City staff regarding contractual, operational, financial, marketing, sponsorship, hospitality, and related business matters.
Prepares reports, memoranda, agenda reports, correspondence, presentations, spreadsheets, policies, procedures, and related administrative documents.
Establishes and maintains records, databases, reports, and tracking systems related to Theater Department operations and activities.
Assists with policy and procedure development related to Theater Department business operations, contracting, administration, budgeting, and financial controls.
Serves as management representative during assigned performances, rehearsals, rentals, special events, and related activities; coordinates with theater operations, front of house, technical production, security, patron services, and event staff to support event execution, address operational concerns, and ensure compliance with departmental procedures and operational requirements.
Assists with performance settlement activities, including review of ticket sales reports, expense reconciliation, settlement calculations, and coordination of artist and vendor payments.
Provides administrative and operational support for performances, rentals, and special events, including coordination with artists, agents, promoters, rental clients, vendors, consultants, and City staff.
Exercises independent judgment in addressing operational, contractual, scheduling, artist-related, and patron service matters during assigned events and activities.