The Shelby White and Leon Levy Processing Archivist

New York Botanical Garden•New York, NY

9d•Onsite

About The Position

This is a two-year, temporary full time, grant funded position. The Processing Archivist will be responsible for processing and providing access to the institutional records of The New York Botanical Garden. Reporting to the Curator of Special Collections, Research and Archives, this position will undertake arrangement, description, weeding and rehousing of the physical collections while integrating the use of ArchivesSpace software to create finding guides for research access. The Project Archivist will be an integral member of a dynamic team that is committed to careful stewardship and preservation of collections and to increasing access and discoverability of the Garden’s unique holdings. This position will work closely with conservators to properly house, label and conserve collection items as needed.

Requirements

Master’s degree from an ALA accredited library science program.
Archival certification or equivalent experience required.
Minimum of one-year experience in an archives or manuscripts repository creating descriptive records for archival collections.
A strong background in archival theory and practice, especially regarding arrangement and description.
Accurate record keeping and attention to detail.
Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
Experience using ArchivesSpace software.
Excellent oral and written communication skills as well as analytical, time-management and problem-solving skills.
Working knowledge of historical research methodology and experience with standard bibliographic tools.
Ability to work well independently and collaboratively in a production-oriented, team environment.

Responsibilities

Arrange and describe archival collections of organizational records.
Prepare finding aids in ArchivesSpace in accordance with local and national standards
Create monthly progress reports of activities
Weed out duplicate materials following established policy
Work with Digital Technician to oversee digitization of selected archival materials after processing
Meet with Special Collections Cataloger to create cataloging records for processed collections
Collaborate with NYBG conservators to determine conservation needs for the organizational records.
Rehouse and label collections containers as needed.
Perform other related duties as required.