Testing Coordinator - IDEA Pharr College Prep (Immediate Opening)

IDEA Public Schools•Pharr, TX

101d•$19 - $24

About The Position

The Testing Coordinator (TC) supports data-driven decisions that advance IDEA Public Schools’ mission of helping all scholars proceed to and through college. The TC ensures that students take all appropriate district, state, and national assessments in a high-quality testing environment, with approved accommodations where applicable. The role coordinates with campus teams, families, the National Assessment Team, and campus IT to plan and administer assessments, manage materials and systems, and support compliance with testing policies and timelines. The TC may also be appointed by the principal as the school’s ACT, preACT, or AP Test Coordinator.

Requirements

High school diploma.
Superior organizational and time-management skills.
Ability to manage multiple projects simultaneously.
Ability to work with minimal supervision.
Clear verbal and written communication skills.
Ability to solve problems in the moment.
Ability to lead others through influence to meet timelines and achieve goals.
Openness to feedback and improvement.

Nice To Haves

At least 48 college credit hours.
Educational experience.
Testing experience.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.

Responsibilities

Create and communicate campus testing plans for district, state, and national assessment administrations to the manager, leadership team, teachers, and staff according to established timelines.
Communicate testing schedules and applicable updates to students’ parents and families.
Attend scheduled National Assessment Team trainings, participate in TC TEAMS, review training materials and required manuals, and read the weekly Testing Coordinator Newsletter.
Coordinate with campus IT to prepare computers and other equipment for online testing and ensure readiness before test days.
Ensure staff and students have access to the appropriate online testing systems and that teachers and leaders can access assessment systems for administering tests and analyzing student data.
Prepare testing bins at least 72 hours before assessment dates, including materials for small-group testing and supplemental materials from special-programs contacts.
Review testing-bin contents with test administrators two days before testing and ensure they understand how materials are to be used.
Work with special-population contacts to audit accommodations and supplemental materials before testing.
Process and manage state assessment materials according to district guidelines, including checking materials in and out with the National Assessment Team.
Audit paper state-test booklets and answer documents with a test-security-trained lead team member to verify student information and demographics before returning materials.
Complete National Assessment Team deliverables on time, including data reporting, student counts, and online-testing computer needs.
Lead campus testing training on district, state, and national assessment policies and procedures.
Schedule biweekly meetings with special-population contacts to ensure approved accommodations are entered or updated by district deadlines.
Meet with each test proctor at least two days before testing to review correct implementation of approved accommodations and compliance requirements.
Oversee testing sessions to ensure proctors and support staff follow testing policies and procedures.
Collect and provide feedback after testing sessions and use suggestions to improve future student testing experiences.
Set up and monitor online testing systems and implementation so students are tested in the appropriate format and with approved accommodations when applicable.
Partner with campus IT to prepare all equipment for online assessments at least 48 hours before testing.
Lead campus investigations of testing irregularities and report incidents to the National Assessment Team by close of business on the day they occur.
Update Edcite Distribution Groups so teachers of record have access to district exams.
Serve as the campus primary point of contact for testing systems and train and support campus users.
Monitor assessment scanning to support scanning at least 95% of multiple-choice components within 24 hours of testing.
Track testing and follow up so eligible students complete applicable assessments by the assessment-calendar deadlines.

Benefits

Base medical plan with the majority of the employee premium covered, and subsidies for the majority of spouse/domestic partner and children costs.
Eligible staff may receive up to eight weeks of paid family leave for the birth or adoption of a child, subject to tenure and caregiver designation.
Tuition reimbursement of up to 50% of qualifying degree-program tuition, capped at $5,250 per year and subject to manager discretion and budget availability.
Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
Dental and vision plans.
Disability insurance.
Life insurance.
Parenting benefits.
Flexible spending account options.
Generous vacation time.
Referral bonuses.
Professional development.
403(b) plan.
Relocation allowance may be offered, if applicable.