Testing Coordinator - IDEA Edinburg Academy (Immediate Opening)

IDEA Public Schools•Edinburg, TX

1d•Onsite

About The Position

The Testing Coordinator supports IDEA Public Schools’ mission by ensuring students take all appropriate district, state, and national assessments in a high-quality testing environment, with approved accommodations where applicable. The role helps campus leaders and teachers make data-driven decisions and enables them to focus on student support and family engagement. The Testing Coordinator plans and coordinates assessment administrations, prepares staff and students, manages testing materials and systems, monitors testing sessions, and ensures compliance with testing policies and deadlines. The coordinator works with campus leaders, teachers, special-program staff, proctors, and IT personnel, and may also serve as the campus ACT, preACT, or AP Test Coordinator when appointed by the principal.

Requirements

High school diploma.
Superior organizational and time-management skills.
Ability to manage multiple projects at the same time.
Ability to work with minimal supervision.
Clear verbal and written communication skills.
Ability to solve problems in the moment.
Ability to lead others through influence to meet timelines and achieve goals.
Openness to feedback and using it to improve work.

Nice To Haves

At least 48 college credit hours.
Educational experience.
Testing experience.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.

Responsibilities

Create and communicate a campus testing plan for every district, state, and national assessment according to National Assessment Team timelines.
Communicate testing schedules and relevant updates to students’ parents and families.
Attend scheduled trainings and maintain assessment knowledge through required training materials, newsletters, manuals, and other documents.
Coordinate with campus IT staff to ensure computers and equipment are prepared for online testing and that staff and students can access required testing systems.
Prepare testing bins at least 72 hours before testing, including materials for small-group testing and supplemental materials from special-program staff.
Review testing-bin contents with test administrators two days before testing and ensure they understand how materials are to be used.
Audit accommodations and supplemental materials with campus special-population staff before testing.
Process and manage state assessment materials according to district guidelines, including checking materials in and out with the National Assessment Team.
Audit paper state test booklets and answer documents with a test-security-trained lead team member before returning them to the National Assessment Team.
Complete National Assessment Team deliverables on time, including data reporting, student counts, computer needs, and other requested information.
Lead campus training on district, state, and national assessment policies and procedures.
Schedule biweekly meetings with special-population point people to ensure approved accommodations are entered or updated by district deadlines.
Meet with test proctors at least two days before testing to ensure approved accommodations are implemented for the correct students and applicable guidelines are followed.
Oversee testing sessions and ensure staff comply with testing policies and procedures.
Collect and provide feedback after testing sessions and use suggestions to improve future sessions.
Set up and monitor online testing systems and implementation so students are tested in the appropriate format and with approved accommodations.
Lead campus investigations of testing irregularities and report incidents to the National Assessment Team by the end of the business day in accordance with district guidelines.
Ensure assessment completion targets are met by the deadlines on the assessment calendar.
Ensure teachers and leaders have access to assessment systems needed to administer tests and analyze student data.
Update Edcite Distribution Groups so teachers of record can access district exams.
Serve as the primary campus contact for testing systems and train and support campus users.
Monitor assessment scanning to meet the target of scanning 95% of multiple-choice components within 24 hours of testing.
Track testing to ensure eligible students complete applicable assessments.
Support campus outcomes including high-quality testing environments, low assessment-irregularity rates, and timely assessment completion.

Benefits

Medical plan with the majority of the employee premium covered, and the majority of costs for a spouse/domestic partner and children subsidized.
Eligible staff may receive up to eight weeks of paid leave for the birth or adoption of a child, based on tenure and caregiver designation.
Tuition reimbursement of up to 50% of qualifying tuition costs, capped at $5,250 per year and subject to manager discretion and budget availability.
Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
Dental and vision plans.
Disability insurance.
Life insurance.
Parenting benefits.
Flexible spending account options.
Vacation time.
Referral bonuses.
Professional development.
403(b) plan.
Relocation allowance may be offered, if applicable.