TES Administrative Support Specialist
About The Position
The College of Nursing is hiring a TES Administrative Support Specialist. Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution.
Requirements
- High school diploma or equivalent
- 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
- Graduate degrees may be accepted in lieu of experience.
Responsibilities
- Performs specialized technical duties and coordinates processes.
- Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy.
- Reviews and verifies documentation for completeness and compliance with policies and procedures.
- Assists in the development and maintenance of data and databases.
- Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties.
- Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse.
- Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts.
- Assists in providing guidance and training to faculty and staff related to university contracting.
- Works within the contract management system; establishes and maintains standard contract routing and approval procedures.
- Responsible for monitoring contract periods and seek renewal prior to expiration of contract.
- Requests and maintains certificate of insurance for all contracts and agreements.
- Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
- Performs other duties as assigned.
Benefits
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
