Tender Specialist, Project Logistics
About The Position
The Tender Specialist – Project Logistics prepares high-quality technical documentation, tender responses, RFIs, proposals, and client presentations for complex project logistics opportunities. Working with Business Development, Operations, Project Management, Engineering, and other subject-matter experts, the role translates technical and operational solutions into clear, compelling, professionally structured client-facing materials. It calls for strong technical writing, analytical, and communication skills, along with an understanding of project logistics and the ability to explain complex logistics methodologies and execution strategies. This is a technical proposal development role, not primarily an administrative tender coordination position. The position is based in Itasca, Illinois, in DSV’s Air & Sea division. The stated annual base pay range is $65,000–$85,000. Compensation depends on job-related factors such as experience, skills, education, certifications, and location. DSV states that benefits information and plan details are available through its Benefits Showcase, and that benefits, programs, and eligibility may vary by location and division.
Requirements
- Experience in technical writing, tender development, proposal management, project logistics, freight forwarding, EPC/EPCM, engineering, or a related industry.
- Demonstrated ability to produce high-quality technical and commercial documentation.
- Strong written English, editing, document-structuring, and presentation skills.
- Ability to interpret technical scopes of work, specifications, and complex client requirements.
- Experience collaborating with technical and commercial stakeholders.
- Advanced proficiency in Microsoft Word and PowerPoint, with good Excel skills.
- Strong organizational skills and ability to manage competing deadlines.
- Sufficient technical understanding to document proposed solutions accurately and challenge incomplete or inconsistent information; responsibility for engineering the solutions is not necessarily required.
Nice To Haves
- Experience in project logistics, industrial projects, energy, mining, infrastructure, or major construction projects.
- Familiarity with heavy-lift, breakbulk, specialized transportation, and multimodal logistics.
- Exposure to logistics execution plans, method statements, transport studies, risk assessments, and project controls.
- Experience developing technical diagrams, process flows, and client-facing presentations.
- Familiarity with SharePoint, document-management systems, and AI-assisted writing tools.
Responsibilities
- Prepare technical responses to RFQs, RFPs, RFIs, prequalification requests, and client enquiries.
- Review tender documentation to identify scope, technical requirements, deliverables, and evaluation criteria.
- Develop technical narratives describing proposed logistics solutions, execution methodologies, and capabilities.
- Coordinate and consolidate contributions from operational, engineering, commercial, and other subject-matter experts.
- Ensure tender submissions are technically accurate, compliant, consistent, and professionally presented; identify gaps, inconsistencies, and information requiring clarification.
- Develop technical content on project logistics execution plans; heavy-lift, oversized cargo, and multimodal transportation; ocean, road, rail, barge, and airfreight logistics; port operations and cargo handling; transport engineering interfaces; warehousing and material management; construction-site logistics; project controls and reporting; supply-chain visibility; HSSE; risk management; contingency planning; subcontractor management; project mobilization; implementation; and organizational structures.
- Prepare and coordinate responses to client RFIs, technical clarifications, and questionnaires; obtain and validate information from internal specialists; and ensure responses are accurate and delivered by required deadlines.
- Identify and escalate technical or commercial issues affecting project scope, risk, schedule, or execution.
- Develop PowerPoint presentations for tender submissions, client meetings, technical workshops, and management reviews.
- Translate complex technical information into clear diagrams, workflows, timelines, and executive summaries.
- Support Business Development and Operations teams in communicating proposed solutions and differentiating capabilities.
- Coordinate technical contributions, document reviews, submission schedules, and version control.
- Maintain reusable libraries of technical methodologies, case studies, project references, and standard responses.
- Develop and improve proposal templates, presentation materials, and technical documentation.
- Identify opportunities to improve tender efficiency through digital tools, automation, and AI-assisted content development.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
