Temporary Operations Coordinator

CCS Fundraising

2d•Remote

About The Position

The Temporary Operations Coordinator will provide critical day-to-day support to the West Operations team, helping ensure the smooth execution of key business functions and initiatives across the region. Reporting to the Vice President, Operations, this role will support projects and operational activities related to staffing, systems, office management, and team coordination. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment while contributing wherever support is needed.

Requirements

2+ years of experience in an operations, administrative, or coordinator role
Strong project management skills
Strong organizational skills and high attention to detail, especially with data entry accuracy
Comfortable working with spreadsheets (Excel/Google Sheets)
Excellent written and verbal communication
Ability to manage multiple priorities across different departments and work independently with minimal oversight
A flexible, "no task too small" mindset — willing to help wherever needed

Nice To Haves

Hands-on experience with HubSpot and Monday.com strongly preferred
Prior experience in a temp, contract, or fast-changing environment is a plus

Responsibilities

Partner directly with the Head of Operations on day-to-day and project-based operational needs
Act as a flexible resource, shifting priorities between departments within the Operations function (which includes Executive Partnerships, Office Management, Systems, and Staffing) as business needs evolve
Support system implementations, updates, or migrations
Assist with office operations, including vendor coordination, orders and delivery coordination, supply management, and workspace logistics
Support meetings with the Head of Operations through meeting preparation/agendas, capturing next steps, and managing follow up
Help coordinate staffing-related tasks such as onboarding logistics, scheduling, or maintaining personnel records
Perform accurate and timely data entry across various platforms and spreadsheets
Organize documentation, SOPs, and internal trackers
Assist with onboarding logistics, scheduling, and maintaining personnel records
Provide logistical support for the upcoming Regional Team retreat, including vendor communication and project management
Assist with research, contact management/clean up, list review and building
Support the preparation of lead meetings and sales meetings
Coordinate and support the planning and execution of recruitment events
Working with other regions to collect existing SOPs, documents, etc.