Temporary Office & Onsite Operations Coordinator

Wonderist Agency - Dental Marketing•San Diego, CA

2d•$72,000 - $80,000•Onsite

About The Position

Wonderist Agency is hiring a temporary, full-time Office & Onsite Operations Coordinator based in San Diego to support the physical operations of our office and assist with in-person logistics, ordering, organization, and day-of event execution support. This role is ideal for someone who enjoys staying busy, keeping spaces organized, and being the “go-to” on-site support person who helps the team feel taken care of. Working closely with the Office Manager (before parental leave), Co-Founders, and HR & Finance Specialist you’ll help ensure the office experience stays consistent, supported, and seamless—allowing the rest of the team to stay focused on high-impact client work without interruption.

Requirements

Resourceful and Confident Self-Starter: You see what needs to be done and do it without waiting to be asked. When supplies run low, you reorder. When a space needs attention, you handle it. You take ownership of the office environment.
Solutions-Oriented Mindset: When challenges arise (a vendor doesn't show, equipment breaks, an event setup changes), you problem-solve quickly and find alternatives without creating drama or stress for others.
Process and Deadline Oriented: Follow established checklists and routines consistently. Complete weekly and monthly tasks on schedule. Track your work and maintain documentation of office inventory, vendor contacts, and key processes.
Physical Organization Skills: Create and maintain organized systems—supply closets, storage areas, kitchen pantries, and equipment. Everything should have a place, and you make sure it stays that way.
Analytical Skills: Proficiency using various analytical tools in support of data analysis, interpretation, and visualization to clearly communicate insights.
Warm, Professional Presence: You're the face of Wonderist's office operations. Team members should feel comfortable coming to you with requests, and you should greet visitors and vendors professionally and warmly.
Team Player Attitude: This role supports a team of 70+ passionate people. You understand that your work directly impacts their experience and productivity, and you take pride in making their days easier.
Go with the Flow Mindset: Office life is unpredictable. Events get rescheduled, deliveries arrive unexpectedly, equipment fails at inconvenient times. You adapt quickly and maintain a positive attitude.
Calm Under Pressure: When Status is starting in 10 minutes and the AV isn't working, or when Q3 Camp needs last-minute setup changes, you troubleshoot methodically without panicking.
Ability to Uphold Wonderist Agency's Commitments / Core Values: Takes pride in work and is committed to being an agent of positive change. We need someone who takes any project, big or small, and puts everything they have into it. Mistakes are okay. Sloppiness is not.
Strong organizational skills and attention to detail
Excellent time management and ability to prioritize competing needs
Friendly, professional communication style
Self-motivated and proactive
Positive, can-do attitude
Physical stamina and comfort with hands-on work
High standards for cleanliness and organization
Flexibility and adaptability to changing priorities
Team-oriented mindset
Reliable and punctual
Comfortable in a professional office environment
Google Workspace (Gmail, Calendar, Docs)
Basic AV troubleshooting (training will be provided)
Inventory management and ordering systems
Physical setup/breakdown of event spaces
2+ years of experience in office management, facilities coordination, hospitality, event support, or similar hands-on operational roles
Proven ability to maintain organized, clean, professional spaces
Experience coordinating vendors and managing supplies/inventory
Strong interpersonal skills and comfort interacting with teams
Reliable transportation to/from Liberty Station office location
Physical ability to lift up to 25 lbs, be on feet for extended periods, and perform setup/breakdown tasks
Availability to work full-time (40 hours/week) onsite Monday-Friday (although there is some flexibility with the exact days you will be in office)

Nice To Haves

Experience supporting creative agencies, coworking spaces, or fast-paced office environments
Event coordination or hospitality background
Basic AV or technical troubleshooting experience
Familiarity with Monday.com or project management tools
Previous onboarding or new hire support experience

Responsibilities

Receive and distribute packages, mail, and deliveries
Assist team members with equipment needs, setup requests, and workspace issues
Process day-of requests from team members with urgency and care
Support Status meeting setup and AV troubleshooting (with training provided)
Ensure office tidiness throughout the week (kitchen cleanup, conference rooms, common spaces)
Monitor and maintain office supplies, kitchen inventory, and common areas
Complete comprehensive tidiness checklist (detailed cleaning, organization, restocking)
Water plants and maintain office greenery
Prepare and distribute new hire welcome materials (MacBooks, swag, key fobs)
Set up and break down onsite events, activities, and team gatherings
Deep clean kitchen (fridge, pantry organization)
Conduct deep organization projects (storage areas, supply closets, equipment inventory)
Coordinate with vendors (cleaning service, office supplies, coffee/kombha restock, IT team and reception company if necessary)
Process contest submissions per deadlines
Assist with culture pillar activities and team recognition events
Support new employee onboarding (distribute physical materials and equipment)
Support Q3 Camp setup, execution, and breakdown (this will occur during the leave period)
Assist with quarterly culture events under our four pillars
Conduct office equipment inventory and refresh planning
Physical Office Maintenance: Own the daily operations of our Liberty Station office space. This includes everything from ensuring the kitchen is spotless to making sure conference rooms are ready for meetings, deliveries are received and distributed, and common areas are welcoming.
Vendor Coordination: Serve as the primary point of contact for delivery drivers, maintenance needs, and office supply vendors. Schedule services, troubleshoot issues, and ensure quality standards are met.
Onsite Event Execution: Set up and break down spaces for Status meetings, culture pillar activities, team celebrations, and Q3 Camp. This includes furniture arrangement, AV setup (with training), décor, food/beverage coordination, and post-event cleanup.
Culture Touchpoint Support: Help execute the small moments that make Wonderist special—birthday celebrations, team recognitions, holiday events, and spontaneous team gatherings.
Responsive Team Service: Be the go-to person when team members need help. Whether it's troubleshooting a printer, finding supplies, setting up a conference room, or answering "where is...?" questions, you respond quickly and cheerfully.
Internal Communication: Send reminders, updates, and requests to the team as directed by leadership. Keep the team informed about office updates, supply availability, and upcoming events.
New Hire Welcome Experience: Prepare and distribute MacBooks, welcome swag, key fobs, and first-day materials. Ensure new team members' workspaces are set up and welcoming. Support the physical components of onboarding to create a great first impression.
Project Execution: Drive projects forward both internally and externally, including creative collateral, event management. Manage project schedules, communicate timelines, prioritize tasks, and ensure deadlines are met.
Time Management & Prioritization: Effectively allocate time to complete tasks and drive projects to completion. Balance multiple internal responsibilities while maintaining quality standards.
Collaborative Problem-Solving: Work effectively with internal teams to resolve challenges and improve processes. Share knowledge and support colleagues to achieve company-wide objectives.
Professional Development: Continuously improve skills and knowledge in relevant marketing disciplines. Stay current with industry changes and bring new insights to the team.