Temporary Office Manager (UTemps)

University of Texas at Austin

2d•Onsite

About The Position

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is December 31, 2026. The purpose of this role is to support executive operations.

Requirements

Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree.
Clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor

Nice To Haves

Experience initiating projects in Adobe Workfront

Responsibilities

General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
Custodial/HVAC/printer/tech issue coordination.
Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging).
Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, maintaining event/project folders.
Staff support: uniform and monogram shirt ordering.
Calendar/event intake: adding events to Outlook calendar.