Temporary Mail and Operations Assistant
About The Position
The Temporary Mail and Operations Assistant is primarily responsible for processing all incoming mail and packages, ensuring they are accurately opened, sorted, scanned, and digitized in a timely manner. This role also provides general office and operational support as needed, including assisting with outgoing mail, print and copy requests, digital media processing, confidential document handling, and various administrative and operational tasks. This is a temporary position with an anticipated duration of six (6) months, created to support increased mail volume and operational demands. The ideal candidate is detail-oriented, dependable, and able to manage multiple tasks efficiently while contributing to the smooth operation of the office. In addition to the duties outlined below, the Temporary Mail and Operations Assistant may be assigned other projects and responsibilities as business needs require.
Requirements
- High school diploma or equivalent required.
- Basic proficiency with computers and standard office software (Microsoft Office, email, document management systems).
- Must handle sensitive and confidential documents with discretion and in accordance with company policies and applicable regulations.
Nice To Haves
- Previous experience in a mailroom, office support, administrative, or clerical role preferred but not required.
- Familiarity with scanning equipment, copiers, and multifunction printers preferred.
Responsibilities
- Process incoming mail and packages, including opening, sorting, and scanning into digital format.
- Assist with incoming deposition transcripts.
- Process incoming CDs, thumb drives, and other digital media.
- Prepare and assist with large-volume copy and print requests.
- Support confidential document shredding services.
- Assist with printing correspondence and envelopes from outsourced teams.
- Assist in copying, stuffing, and stamping outgoing mail.
- Ensure incoming documents are accurately scanned, named, and routed to the appropriate departments.
- Maintain organization and cleanliness of mailroom and document processing areas.
- Assist with inventory and stocking of office and mailroom supplies.
- Provide administrative and operational support to various departments as needed.
- Assist with special projects, data entry, filing, document preparation, and other administrative tasks.
- Perform other duties and responsibilities as assigned.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
