Temporary Housing Operations Assistant

University of California, Irvine•Irvine, CA

2d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Strong interpersonal and communication skills with the ability to work effectively with diverse students, staff, faculty, and campus visitors.
Experience using Microsoft Excel, Word, and SharePoint, with the ability to learn new software systems quickly.
Ability to independently manage detailed tasks, maintain confidentiality, and balance multiple priorities in a fast-paced environment.
Strong organizational, troubleshooting, and administrative support skills, including maintaining electronic and hard copy files.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Previous experience supporting housing operations, student services, or front desk/customer service environments.
Familiarity with office procedures, project coordination, and scheduling logistics for large-scale operations or events.
Experience using TRS or similar timekeeping systems for timesheet management.
Knowledge of FERPA, data security practices, and workplace compliance training requirements.

Responsibilities

Assist with coordination and logistics for undergraduate housing move-out and move-in, including supplies preparation, scheduling, and operational support.
Manage housing assignment updates, resident record adjustments, and key preparation for communities including Mesa Court, Middle Earth, or Arroyo Vista.
Provide front desk coverage as needed, assisting students, staff, and visitors with housing-related questions and services.
Maintain organized records and office procedures while supporting multiple projects and collaborating closely with student and professional staff teams.