Temporary Executive Assistant & Faculty Affairs Coordinator, School of Information
About The Position
This is a temporary, fixed term position ending on 8/31/2026 . The School of Information ( iSchool ) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. Research and teaching at the iSchool changes the ways that we interact with information and technology, changes how information can make the world a better and fairer place, and changes the ways we protect and preserve our collective memory . The iSchool strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include: 100% employer-paid basic medical coverage Retirement contributions Paid sick time Paid holidays Other services and perks Purpose Provide high-level administrative support to the Interim Dean and coordinate faculty affairs activities, ensuring timely , accurate , and compliant academic HR processes. Uphold professionalism and maintain a welcoming, service-oriented working environment.
Requirements
- Bachelor’s degree and 5 years of experience in an administrative role in a fast-paced environment
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Excellent organization and time management skills
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint )
- Relevant education and experience may be substituted as appropriate.
Nice To Haves
- Experience wo rking in a university setting
- Experience supporting senior leadership
- Familiarity with faculty affairs and academic HR processes
- Project management skills
- Proficiency with Microsoft Copilot
- Proficiency in Workday
Responsibilities
- Provide general administrative support to the Interim Dean , including managing calendars, scheduling meetings, drafting correspondence , and preparing expense reimbursements
- Support faculty HR and review processes including recruitment, appointments, onboarding, annual reviews, reappointments, promotion, and tenure
- Assist in coordinating faculty committees, meetings, and communications , including preparing agendas, taking minutes, tracking action items, and creating briefing materials
- Maintain organized digital records; ensure confidentiality; follow university procedures
- Coordinate on policy matters with other units across campus
- Assist with special projects and cross-unit initiatives as needed
Benefits
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid sick time
- Paid holidays
- Other services and perks
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What This Job Offers
Job Type
Full-time
