Temporary DCTC Program Coordinator

NCAT•Greensboro, NC

About The Position

The DCTC Program Coordinator will support the U.S. Department of Defense (DoD) Defense Civilian Training Corps ( DCTC ) program—an ROTC‑like initiative designed to strengthen the DoD civilian talent pipeline by preparing students with critical skills education, leadership development, and applied learning experiences through internships and hands‑on projects. Reporting to the Project Principal Investigator (PI), the Program Coordinator will provide comprehensive administrative, fiscal, grants, and student‑focused support to ensure effective program implementation and compliance with award requirements.

Requirements

Bachelor’s degree in a related field.
2–3 years of experience in program coordination, higher education administration, or grant‑funded programs.
Experience with budget tracking, financial processes, or grants administration.
Experience supporting students and working with academic or student records.
Strong organizational skills and ability to manage multiple priorities.

Nice To Haves

Master’s degree in a related field.
Experience supporting federally funded or grant‑funded programs.
Familiarity with higher education budgeting, procurement, and travel processes.
Experience coordinating student stipends, scholarships, or financial support.
Strong written communication and reporting skills.
Ability to provide high‑touch student support while managing confidential records.
Proficiency with Microsoft Office and higher‑education administrative systems.

Responsibilities

Support day‑to‑day operations of the DCTC program in close collaboration with the Project PI and project team.
Serve on planning committees and coordinate logistics for program meetings, events, and activities involving internal and external stakeholders.
Prepare, edit, and manage program communications and materials, including correspondence, presentations, reports, and other required documentation.
Travel with the DCTC team as needed to support program activities.
Develop, monitor, and reconcile the DCTC program budget in accordance with university policies and sponsor guidelines.
Coordinate grant management activities, including collaboration with pre‑ and post‑award functions in the Division of Research to ensure timely reporting, compliance, and fiscal stewardship.
Acquire goods and services using approved university procurement procedures.
Submit travel pre‑approvals and expense reports; provide regular budget updates to ensure funds are expended in alignment with the award and project timeline.
Serve as a primary point of contact for DCTC scholars, providing high‑touch administrative and programmatic support.
Access student records and monitor academic progress to support retention and successful program completion.
Ensure students respond to required communications and requests in a timely manner.
Coordinate and track scholar payments, including stipends and other student support funds, to ensure accurate and timely disbursement in collaboration with appropriate university offices.
Support recruitment, selection, and retention strategies for DCTC scholars in consultation with the Project PI and project team.