Temporary Administrative Assistant, University Major Gifts

Cornell University • Ithaca, NY

13d • Hybrid

About The Position

Join our collaborative University Major Gifts team as a temporary Administrative Assistant, providing critical operational support to 4-6 major gift officers who cultivate relationships with Cornell's most generous supporters. You'll be part of a tight-knit team that values curiosity, continuous learning, and building strong working relationships while supporting fundraising efforts that directly impact Cornell's mission.

Requirements

• High school diploma with 2-4 years of relevant administrative experience, or equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfort learning new database systems
• Strong organizational skills with ability to manage multiple priorities for several team members simultaneously
• Excellent written and verbal communication skills, with genuine interest in representing Cornell professionally
• Demonstrated ability to handle confidential information with discretion and maintain high standards of accuracy
• Curiosity about Cornell's mission and willingness to learn about fundraising operations, donor relations, and university priorities

Responsibilities

• Maintain accurate data and gift tracking in PeopleSoft, ensuring seamless information flow that supports our donor-centric approach to philanthropy
• Process travel reimbursements through Concur, supporting gift officers with expense management and reporting
• Prepare reports and materials that help gift officers stay organized and informed, learning about Cornell's priorities and donor interests along the way
• Provide occasional logistical and event support such as RSVP tracking and material coordination, contributing to cultivation activities that strengthen Cornell connections
• Collaborate with colleagues across Alumni Affairs & Development (Donor Relations, Gift Processing, Information Services) to resolve data questions and maintain institutional excellence
• Provide reliable administrative support that enables gift officers to focus on relationship-building, while contributing to a positive team culture through proactive collaboration and professional enthusiasm

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED