DEVELOPMENT ASSOCIATE, MAJOR GIFTS, Major Gifts Administration

Boston University•Boston, MA

1d•Onsite

About The Position

Boston University Advancement is seeking a Development Associate (DA) to provide support for the Major Gifts (MG) team. The DA will be assigned to support a fundraising team of at least two major gift officers and will play a vital role in managing administrative duties, assisting in event development and execution, and helping to develop and implement prospect strategies. This role requires comfort with data queries, cleaning and reconciling records, proficiency in Excel, and analytical skills to generate prospect lists and summary reports. The DA must work cooperatively with a wide variety of colleagues and external constituents to help execute strategies and work toward overall development goals.

Requirements

Three to five years' experience
Bachelor's degree required
Advanced written communications skills
Analytical skills
Collaboration skills
Project management skills
Strong computer skills
Organizational skills
Interpersonal skills
Ability to manage tasks and prioritize workload
Excellent organizational skills
Proven ability to manage online calendars
Proven skills with a CRM or other constituent database, such as Blackbaud eCRM system
Ability to handle confidential material responsibly
Ability to interact professionally with a wide spectrum of individuals
Dependable
Willing to work past normal working hours when required

Nice To Haves

Knowledge of LinkedIn and similar prospecting tools is a plus.

Responsibilities

Assist in building a roster for MGO outreach by coordinating with Prospect Management Teams to identify new and existing prospects for MGO portfolios.
Master and manage BBEC (constituent database) to run reports, lists, track activity, and assist fundraisers in prospect management tracking through Fundraising Performance Management CRM.
Supply MG team with Weekly/Monthly reports based on giving, prospecting, and outreach.
Execute at least two large prospecting reports per fiscal year for the MG team.
Establish and maintain office, filing and computer/database systems for prospect files and donor giving figures, contact reports, and database tracking updates for two or more Major Gift officers.
Run reports from donor database to generate prospect lists.
Perform general office support duties, including scheduling meetings, maintaining appointments and calendars, arranging travel, ordering supplies, tracking expenses, screening and directing phone calls and processing university paperwork.
Attend office meetings with and/or in place of MGOs.
Compose and distribute meeting notes for the MG team.
Provide basic data integrity checks to ensure accurate prospect/donor records.
Assist with all phases of planning, execution and follow-up of certain high level development events.
May attend events within the United States.
Communicate directly with high-level donors, prepare and disseminate event materials, work with faculty speakers, work with outside vendors and manage logistics.
Tasks include booking space, catering, tracking registrations, running nametags, preparing collaterals (invites, speaker gifts, etc.), tracking event timelines, communicating with colleagues regarding events.
Includes post event follow up and tracking next steps and outreach.