Temporary Accounts Payable Representative

Ball State University • Muncie, IN

7d

About The Position

This is an excellent opportunity for a detail-oriented and service-focused individual to join the Accounts Payable office as a Temporary Representative. The position requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Requirements

• Up to eighteen months of education beyond high school with course work in accounting and/or bookkeeping or equivalent
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience
• Current authorization to be employed in the U.S. without employer sponsorship.

Nice To Haves

• Associate’s degree in accounting
• Additional related experience

Responsibilities

• Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization; maintain and validate standing order data annually, ensuring alignment with fiscal year parameters and contractual terms.
• Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories; maintain data integrity within stale check tracking applications.
• Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions.
• Review and approve Non-PO payments within the University’s procurement system in accordance with established policies and approval guidelines.
• Work on special projects for leadership within Controller’s Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training.
• Perform other related duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED