HR Administration Team - TEMP Receptionist

Glovis•Irvine, CA

3d•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. The TEMP Receptionist is responsible for managing the front desk, welcoming visitors, and ensuring they sign in upon arrival. Their key duties include answering incoming phone calls, maintaining a clean and organized reception area, and receiving packages and mail and distributing them to the appropriate departments. Additionally, this role will provide support with various administrative tasks as needed.

Requirements

High School Diploma / G.E.D. Required
0 - 1 years of direct experience in Human Resources, Receptionist, or Administrative Assistant experience required
Intellectual curiosity and a strong investigative mindset with the ability to look beyond symptoms, uncover underlying issues, and drive sustainable corrective actions
Excellent written and oral communication skills
Strong interpersonal and customer service skills
Strong organizational and time management skills
Basic knowledge of Microsoft Suite (Excel, Word, PowerPoint, etc.)

Responsibilities

Manages the front desk and greets employees and visitors in a professional and welcoming manner
Maintains reception area in neat and orderly condition
Assists visitors and staff with questions and information
Creates FedEx shipping labels
Process business card requests
Operate telephone console to receive incoming messages
Collect and distribute mail and packages
Perform a variety of clerical and administrative tasks relevant to the needs of the organization
Create and type memos to support company communications and promotional efforts
Assists in developing marketing materials, including flyers, and assembling the Glovis newsletter
Helps plan and coordinate wellness initiatives and events
Assists in reviewing and auditing HR data to maintain accuracy and compliance
Adds new hires to the company LMS and assigns courses based on the appropriate level
Other duties as assigned

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement
All benefits pursuant to Company policy