Temp Assistant Manager, Events

Richemont•New York, NY

20h•$80,000 - $90,000•Onsite

About The Position

The Temporary Assistant Manager, Events is responsible for supporting the Events Team in communicating and implementing large scale, high end event communication initiatives throughout the Americas Region. Projects include VVIP dinners and cocktails, Patrimonial exhibitions, Pop Ups and conferences. In this role you will collaborate with corporate and retail teams to provide the highest level of support across all types of network activations while always ensuring the Maison's image and communications strategies are met. You will assist in the management of all aspects of event planning from event conception/development, contracting and negotiating with vendors, and overseeing entire event production. Additionally, you will support on administrative tasks such as calendar management, invoicing, presentation decks, event recaps, procurement protocol, etc. The ideal candidate must have experience in planning and implementing special large-scale events and/or proven background of project management. They thrive in high-pressure settings, have a great sense of urgency, are decisive and act with grace. They possess the expertise, passion and are always in search of excellence through the project planning process. They must have a strong understanding of luxury retail and have the ability to be agile, propose creative ideas, problem solve and prioritize workload in a high demand environment. This role reports to the Manager, High Jewelry Events and will be based at our NYC Corporate Office.

Requirements

At least 3-4 years managing events and/or hospitality in the Luxury/Jewelry sector
Bachelors Degree
Keen eye for detail and strong organization skills
Proven ability to prioritize while handling multiple projects simultaneously
Proficiency with Excel, PowerPoint
Ability to travel up to 40% of the time
Ability to work outside of normal business hours
Experience in planning and implementing special large-scale events and/or proven background of project management
Strong understanding of luxury retail
Ability to be agile, propose creative ideas, problem solve and prioritize workload in a high demand environment
Valid work authorization for employment in the USA

Nice To Haves

Proficiency in SAP
Proficiency in CAD, Adobe Illustrator and Photoshop
Proactive, flexible, innovative, and passionate
Can anticipate boutique needs
French language skills

Responsibilities

Play a significant role in planning various aspects of corporate strategic events such as High Jewelry Events, VIP Dinners, Patrimonial Exhibitions, L’Ecole and Regional Events including intimate in-boutique and out-of-boutique events
Build and maintain an active communication calendar of programs, events and ROI
Develop and keep updated detailed concept decks to serve as reference throughout projects for all key stakeholders
Assist in the development of event concepts and implement from start to finish components including décor, catering, entertainment, models, animations, etc.
On-site event management
Assist in management and communication with production agencies and vendors to ensure execution in line with the Maison’s guidelines, strategic objectives and budget
Research, contract and negotiate with vendors to ensure best pricing, maximum performance and completion of all legal documents
Develop network of trusted vendors and partners in key markets
Create and monitor budgets for network programs and areas of corporate events and maintain on a monthly basis
Gather, submit, review and approve invoices and other financial documentation
Collaborate with A&P team to create new vendors, NSPOs and ensure compliance across the Events department
Compile event recaps and apply best practices and learnings to enhance future projects
Streamline processes and create department systems to ensure consistency of presentation and execution