TEL Training Assistant - (Librarian/Archivist Assistant 2)

Human Resources Division - Office of Tennessee Secretary of State•Nashville, TN

About The Position

The TEL Training Assistant works for the Tennessee Department of State, Tennessee State Library & Archives, Planning & Development, supporting the Tennessee Electronic Library (TEL). The role conducts training for librarians, teachers, and students in person or virtually and serves as TEL’s primary contact for training planning, implementation, and logistical support. Potential locations include Athens, Cookeville, Clarksville, Nashville, and Martin. The assistant prepares training materials, presents on TEL resources at conferences and workshops, tracks and reports training data, and develops outreach partnerships. The position also creates an evaluation mechanism for training effectiveness and future topics, updates TEL and TEL4U websites as directed, and maintains TEL Academy as resources change. The role reports to the Librarian 3 - Tennessee Electronic Library Administrator.

Requirements

Bachelor’s degree or equivalent experience.
At least 1 year of experience providing training for education or library organizations.
Excellent presentation and training skills.
General knowledge of library practices.
Expert ability in Microsoft Word, PowerPoint, and Excel.
Working knowledge of video conferencing platforms.
Effective communication with diverse groups and individuals, with strong interpersonal, verbal, and written skills.
Strong organizational skills, including setting priorities, following project timelines, and meeting deadlines.
Strong attention to detail.
Ability to maintain workflow with multiple interruptions.
Ability to work unsupervised in a conscientious manner and collegially as part of a team.
Ability to work in an environment with books and materials that may contain dust and other allergens.
Ability to travel throughout the state as needed.
Ability to lift and carry items weighing up to 40 pounds; push and maneuver utility and book carts; bend, squat, and reach to retrieve and reshelve items; and stand or walk for up to 4 hours at a time.
Ability to use a telephone and computer simultaneously for extended periods and to sit for long periods.
Ability to work safely with provided equipment and protect collections.

Responsibilities

Conduct scheduled in-person or virtual training for librarians, teachers, and students.
Serve as TEL’s primary contact for training planning, implementation, and logistical support.
Prepare training materials, including PowerPoint presentations, short training videos, and handouts.
Present on TEL resources at conferences and librarian or teacher workshops.
Track, analyze, and report training data.
Establish partnerships with libraries, school districts, and other educators through outreach such as social media, conferences, and email campaigns.
Create an evaluation mechanism to assess training effectiveness and identify potential additions to training topics.
Update TEL and TEL4U websites as directed.
Update TEL Academy, TEL’s asynchronous training platform, as resources are updated.
Perform other duties as assigned.
Follow health and safety instructions, report unsafe practices or hazardous conditions, and take measures to protect collections from loss, mutilation, or theft.