Technical Services Project Controls & Billing Specialist
About The Position
This role is generally responsible for providing project controls functions for project set up, change order management, invoicing, receivables, and administration. The work will be performed under general supervision. Primary responsibilities include project setup in accordance with client requirements, change order processing, cost reporting upon request, billing clients according to schedules, reviewing teammate hours against client timesheets for discrepancies, filing documents electronically, uploading invoices into third-party systems, reviewing teammate expense reports for accuracy, monitoring project costs against purchase orders, and following up on accounts receivable.
Requirements
- High School Diploma or equivalent is required.
- Up to 5 years of administration or billing experience.
- Knowledge and application of company business standards and good practices.
- Working knowledge of billing clients and verifying timesheets.
- Ability to work in a fast-paced environment.
- Extreme attention to detail.
- Understanding of existing and potential customer deliverable expectations and preferences.
- Ability to set priorities.
- Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas.
- Confident with using business management software.
- Excellent listening and communication skills, both verbal and written.
- Ability to listen and ascertain the needs of teammates.
- Proficient in the use of Microsoft Office.
- Must be authorized to work in the United States.
Nice To Haves
- Bachelor of Science degree is highly preferred.
Responsibilities
- Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client.
- Change Order processing.
- Cost reporting upon request.
- Billing clients according to billing schedules.
- Reviewing teammate hours and comparing against client timesheets. If discrepancies arise, must be able to resolve quickly and correct.
- Filing documents electronically including client invoices and backup documents.
- Uploading invoices into third party systems.
- Reviewing teammate expense reports to ensure accuracy for billing purposes.
- Monitoring project costs to ensure purchase orders are not exceeded.
- Follow up on accounts receivable.
Benefits
- paid holidays
- personal paid time off
- medical
- dental
- vision
- life
- disability insurance
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
