Technical Relationship Project Manager

City of Philadelphia•Philadelphia, PA

14d•$95,000 - $105,000•Onsite

About The Position

This role ensures that department needs are evaluated against existing OIT services, approved platforms, available tools, and internal capabilities before new technology purchases or custom development efforts are considered. The position helps departments identify practical technology options that improve operations, reduce manual processes, limit duplication, and strengthen service delivery to residents. The Technical Relationship Project Manager serves as a trusted advisor to departments and a strategic liaison between department leadership and OIT. The position is responsible for ensuring that technology recommendations are aligned with business needs, OIT standards, cybersecurity requirements, data governance expectations, service catalog offerings, and long-term supportability. This position will lead the initial 9-department service model, manage team priorities, provide guidance to department-facing staff, coordinate with technical teams, and report outcomes to OIT leadership.

Requirements

Strong knowledge of IT service delivery, business relationship management, service catalogs, and enterprise technology support.
Ability to serve as a trusted advisor to department leaders.
Ability to understand business operations and translate department needs into actionable technology recommendations.
Working knowledge of low-code, no-code, CRM, workflow automation, reporting, dashboarding, and AI-assisted application platforms.
Ability to compare available technology options and recommend the most appropriate service path based on business need, risk, cost, supportability, and governance requirements.
Strong knowledge of service management practices, request intake, solution evaluation, and technology governance.
Ability to identify duplicative tools, service gaps, technical debt, and opportunities for shared solutions.
Understanding of platform governance, service ownership, data sensitivity, user access, and long-term support models.
Ability to coordinate across technical and non-technical teams.
Strong facilitation, presentation, documentation, and executive communication skills.
Ability to manage multiple department relationships and competing priorities.
Strong judgment in determining when requests require escalation to formal project, procurement, security, data, or architecture review.
Commitment to high-quality customer service and accountable follow-through.

Nice To Haves

Experience in IT business relationship management, technology consulting, public-sector technology, service delivery, business analysis, or portfolio coordination.
Experience working with or advising on platforms such as Quickbase, Microsoft Power Platform, Salesforce, Dynamics 365, Creatio, Airtable Enterprise, SmartSuite, Appian, Mendix, OutSystems, Retool, ServiceNow, AI-assisted application builders, AI-assisted CRM tools, or comparable business application platforms.
Experience supporting multiple business units or departments.
Experience evaluating technology requests and determining whether needs can be met through existing services, configurable platforms, workflow automation, dashboards, CRM tools, or formal project intake.
Experience supporting technology governance, service catalog management, business process improvement, or department-facing technology advisory services.
Experience working with government agencies, public-sector services, or large enterprise environments.
Experience preparing executive reports, business cases, solution recommendations, or technology roadmaps.

Responsibilities

Lead the Technical Business Relationship Management and Department Solutions Team.
Establish team priorities, service standards, intake procedures, documentation expectations, and reporting cadence.
Manage the initial service model for up to 9 departments.
Assign department portfolios and monitor workload across the team.
Provide guidance and coaching to Technical Relationship Managers and Technical Specialists.
Ensure the team provides responsive, professional, and solution-oriented service to departments.
Coordinate with OIT leadership to align department requests with organizational priorities.
Develop procedures for request review, solution recommendation, escalation, and post-implementation assessment.
Support consistent service delivery across assigned departments.
Serve as the senior relationship lead for assigned departments.
Build and maintain trusted relationships with department executives, operational leaders, program managers, and administrative staff.
Conduct recurring meetings with department leadership to understand operational needs, technology concerns, service gaps, and upcoming priorities.
Serve as a strategic interface between departments and OIT service teams.
Help departments understand available OIT services, technology options, intake pathways, and implementation requirements.
Ensure department requests receive clear follow-up, documented recommendations, and appropriate next steps.
Identify common needs across departments that may require shared services, enterprise solutions, or service catalog updates.
Promote a customer-centered approach that helps departments move from issue identification to responsible solution delivery.
Serve as the team owner for OIT service catalog and service directory advisory.
Maintain a strong understanding of OIT-approved services, platforms, tools, service owners, licensing requirements, support models, intake processes, technical limitations, and escalation paths.
Ensure all department requests are reviewed against existing services and approved tools before new development or new purchases are recommended.
Identify opportunities to reduce duplicate tools, redundant systems, fragmented processes, and unsupported technology investments.
Work with service owners to confirm service availability, eligibility, timelines, costs, and implementation requirements.
Recommend improvements to the service catalog based on department feedback and recurring needs.
Ensure the service catalog is positioned as a business enablement tool, not only an internal IT reference.
Help departments understand which services are available immediately, which require configuration, and which require formal project or procurement review.
Ensure department requests are evaluated against approved low-code, no-code, CRM, workflow automation, reporting, dashboard, and AI-assisted application platforms.
Maintain functional awareness of platforms such as Quickbase, Microsoft Power Platform, Power Apps, Power Automate, Power BI, Power Pages, Copilot Studio, Salesforce, Microsoft Dynamics 365, Creatio, Airtable Enterprise, SmartSuite, Retool, Appian, Mendix, OutSystems, ServiceNow where appropriate, AI-assisted application builders, and AI-assisted CRM tools.
Coordinate with platform owners and technical experts to validate solution feasibility.
Help determine whether a department request is best suited for an existing service, low-code configuration, CRM-style solution, dashboard, workflow automation, formal project intake, procurement, enterprise architecture review, cybersecurity review, or another governance process.
Support a platform-neutral recommendation process that prioritizes business need, security, licensing, supportability, data sensitivity, user experience, integration requirements, and long-term maintainability.
Lead complex discovery sessions with departments.
Help departments define business problems, current-state processes, desired outcomes, user groups, resident impact, reporting needs, data requirements, and operational constraints.
Evaluate whether department needs can be addressed through an existing service, approved platform, low-code solution, CRM-style tool, reporting solution, dashboard, workflow automation, or formal project intake.
Develop practical solution options that distinguish between immediate service enablement, configurable platform solutions, and longer-term enterprise needs.
Ensure recommendations are feasible, secure, supportable, cost-conscious, and aligned with OIT standards.
Support departments in understanding tradeoffs, dependencies, timelines, and roles required for implementation.
Establish criteria for determining whether a request should proceed through service catalog fulfillment, low-code delivery, project intake, procurement, cybersecurity review, enterprise architecture review, or another governance process.
Identify requests that may involve sensitive data, integrations, resident-facing systems, payment processing, regulatory requirements, records retention, or significant operational risk.
Coordinate with cybersecurity, data governance, infrastructure, applications, GIS, PMO, procurement, legal, and enterprise architecture teams when additional review is required.
Ensure solutions do not create unnecessary technical debt or unsupported applications.
Confirm that each implemented solution has a business owner, support model, documentation, user access approach, and maintenance plan.
Track department engagement, requests received, solutions recommended, services used, implementations completed, duplicate purchases avoided, and service catalog gaps.
Develop monthly or quarterly reports for OIT leadership.
Identify trends across departments and recommend opportunities for shared services or broader enterprise improvements.
Measure department satisfaction and service effectiveness.
Use performance data and department feedback to improve the team’s operating model.
Prepare executive summaries, briefing materials, and decision documents as needed.