Technical Meeting Coordinator / Systems Analyst II

XSITE LLC • Cranston Heights, DE

21h • $110,000 - $125,000 • Hybrid

About The Position

XSITE LLC is looking for a Technical Meeting Coordinator / Systems Analyst to join our team in RHODE ISLAND to support the NUWC NEWPORT Code 25 CANES Tactical Networks office/contract. We are Service-Disabled Veteran-Owned company headquartered in San Diego. We provide full spectrum systems and systems-of-systems engineering and integration services and solutions for space, C5ISR, cyber and enterprise information systems. Our core capabilities include AI/ML, Software Development & Sustainment, Systems Engineering (including MBSE), and Modeling & Simulation. We are seeking a Technical Meeting Coordinator / Systems Analyst to support submarine network modernization efforts. In this role, you will prepare briefings and reports, maintain schedules and the Integrated Master Schedule (IMS), and track action items across multiple technical forums. You will also support meetings and reviews while coordinating stakeholder inputs to ensure alignment on requirements, planning, and technical issues.

Requirements

• Bachelor’s or Master’s degree in Computer Science, Engineering, Mathematics, or a related technical field
• Five (5) years of experience developing, administering, and maintaining submarine networks
• Two (2) years of experience in Microsoft Project, including: adding and managing resources: maintaining tasks and schedules with multiple predecessor and successor ties; adding, maintaining, and updating status and tasks for a complex project across multiple stakeholders
• Two (2) years of experience in Microsoft Excel, including managing and formatting data and managing advanced charts and tables
• Experience with Flank Speed and Microsoft 365
• Active Secret clearance required with eligibility for Top Secret/SCI access and work in classified environments including SIPRNet and NATO systems.

Nice To Haves

• Experience briefing engineering and technical recommendations to DoD senior leadership (O-6 or higher)

Responsibilities

• Prepare briefings, reports, presentation materials, and meeting agendas by gathering technical information on requirements, priorities, challenges, and schedules from stakeholders and the CMPro repository.
• Maintain schedules and the Integrated Master Schedule (IMS) by incorporating updates related to systems engineering reviews, document reviews, system upgrades, ECR packages, SRF packages, alterations, and installations, with weekly updates to the CMPro repository.
• Track action items through completion, providing technical data inputs and recommendations to resolve issues for Government approval.
• Support meetings and reviews, including CANES Systems Engineering IPTs, Engineering Working Groups, Configuration Control Boards, design reviews, and cross-system synchronization sessions, by attending, contributing assessments of technical impacts, and updating meeting artifacts.
• Coordinate stakeholder inputs by collecting information from program offices, engineering teams, and other participants to ensure complete and accurate discussion materials for all technical forums.

Benefits

• Industry leading PTO package, starting at 15+ days annually.
• Seven (7) paid company holidays annually, including New Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day.
• 100% employer-paid employee coverage for Medical, Dental, Vision, and Basic Life Insurance.
• Employees enrolled in XSITE’s High Deductible Health Plan (HDHP) are also eligible for a Health Savings Account (HSA) with employer contributions.
• Eligibility to participate in XSITE’s 401(k) retirement plan with up to a 6% employer match.
• Eligibility to receive tuition reimbursement of up to $5,250 per year for job-related education.
• University of San Diego Education Benefits of 10% tuition discount on select online degree programs and 25% discount on certificate programs.
• Cell Phone Stipend.
• Hybrid work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level