Technical Assistant Accounts Payable

Capital Blue Cross•Harrisburg, PA

43d•Hybrid

About The Position

Provides technical and administrative support to the Manager of the unit, Accounts Payable personnel, as well as internal and external customers. Participates in planning unit goals. Provides unit training and creates and maintains documentation. Performs month end close activity. Provides statistical reports to all levels of plan personnel. Assists in application and procedural testing. Voids and reissues all appropriate payment documents paying special attention to ensure their recording in the appropriate accounting period. Monitors the bank transmissions, and ensures payments meet all deadlines. Fills in and performs essential job functions during absences of any unit personnel. Provides technical assistance and support to unit personnel as well as other Plan personnel and external contacts. Works with internal and external auditors to provide reports and documentation to support audit requirements. Provides statistical reports to all level of plan personnel and external contacts such as suppliers, software vendor, CFO, Director, cost center managers, purchasing staff and accountants. Provides unit training and creates and maintains documentation to be used to support that function as well as to be used for job aids. Participates in planning unit goals. Coordinates regular unit meetings, maintaining agenda and recording minutes. Oversees the processing and payment schedule for all invoices and employee reimbursements. Coordinates alternative payment schedules, and ensures all payments meet deadlines. Fills in and performs essential job functions during absences of any unit personnel. Performs the month end close, as well as monitors the weekly journal import to the general ledger. Responsible for researching discrepancies and responding to inquiries regarding coded invoices as related to budget versus actual variances. Review and process supplier invoice requests for wire payments and direct debits. Voids and reissues all necessary payment documents ensuring their recording in the appropriate accounting period. Oversees the Accounts Payable process. Provides day-to-day workflow coordination and ensures its’ even distribution for all unit staff. Monitors department email inbox. Ensures that requests for payment are in compliance with company policies and IRS regulations. Promptly escalates matters deviating from company policy and IRS regulations to management. Monitors quality control and provides reports to management noting all documented errors originating in the unit to identify areas in need of further development. Monitors bank file transmissions and special schedules. Provides technical and administrative support to the Manager of the unit. Responsible for coordinating critical activities in the Manager’s absence. Assists in application and procedural testing. Assists in rollout of system upgrades and enhancements. Special projects as needed.

Requirements

Ability to lead by example and perform duties in a professional manner.
Demonstrated ability to communicate effectively and professionally both verbally and in writing with all levels of plan personnel as well as external contacts.
Ability to perform critical unit functions in Manager’s absence.
Demonstrated analytical and problem-solving skills in order to research problems and recommend viable solutions.
Ability to adapt to changing workloads and priorities to accomplish assignments with minimal direct supervision.
Demonstrated effective verbal and written communication skills.
Ability to comprehend and apply contract language to payment processes.
Demonstrated organizational skills to maintain and access files and records.
Effective mathematical skills to solve quantitative problems in a range of contexts.
Capable of interpreting financial data.
Demonstrated ability to provide direction and leadership.
Comprehensive knowledge of plan’s general ledger chart of accounts.
Comprehensive knowledge of Workday Financials, WorkDesk, Microsoft Excel, and Word.
Fundamental understanding of accounting theory as well as generally accepted accounting principles (GAAP).
Demonstrated knowledge of Capital Blue Cross policies and IRS reporting regulations.
Working knowledge of various types of electronic & check payments.
4 or more years Accounts Payable experience in an automated multi-company environment utilizing current accounting concepts and principles.
2 or more years employee expense reimbursement processing.
2 years lead or supervisory experience.
Must possess a high school diploma or GED equivalent.

Nice To Haves

A degree in Accounting or Business or Accounts Payable certification is preferred.

Responsibilities

Provides technical and administrative support to the Manager of the unit, Accounts Payable personnel, as well as internal and external customers.
Participates in planning unit goals.
Provides unit training and creates and maintains documentation.
Performs month end close activity.
Provides statistical reports to all levels of plan personnel.
Assists in application and procedural testing.
Voids and reissues all appropriate payment documents paying special attention to ensure their recording in the appropriate accounting period.
Monitors the bank transmissions, and ensures payments meet all deadlines.
Fills in and performs essential job functions during absences of any unit personnel.
Works with internal and external auditors to provide reports and documentation to support audit requirements.
Provides statistical reports to all level of plan personnel and external contacts such as suppliers, software vendor, CFO, Director, cost center managers, purchasing staff and accountants.
Coordinates regular unit meetings, maintaining agenda and recording minutes.
Oversees the processing and payment schedule for all invoices and employee reimbursements.
Coordinates alternative payment schedules, and ensures all payments meet deadlines.
Performs the month end close, as well as monitors the weekly journal import to the general ledger.
Responsible for researching discrepancies and responding to inquiries regarding coded invoices as related to budget versus actual variances.
Review and process supplier invoice requests for wire payments and direct debits.
Oversees the Accounts Payable process.
Provides day-to-day workflow coordination and ensures its’ even distribution for all unit staff.
Monitors department email inbox.
Ensures that requests for payment are in compliance with company policies and IRS regulations.
Promptly escalates matters deviating from company policy and IRS regulations to management.
Monitors quality control and provides reports to management noting all documented errors originating in the unit to identify areas in need of further development.
Monitors bank file transmissions and special schedules.
Responsible for coordinating critical activities in the Manager’s absence.
Assists in rollout of system upgrades and enhancements.
Special projects as needed.