Technical Administrator

C&S Companies•SeaTac, WA

7h•Onsite

About The Position

At C&S Companies, the work environment, culture, and opportunities for learning and growth are key elements. They are a national planning, design, and construction firm with more than 600 employees, delivering critical infrastructure services for over 50 years. C&S fosters a family-friendly, supportive, collaborative, and employee-focused workplace, emphasizing quality, integrity, trust, fun, and accountability. They promote personal and professional growth by cultivating a safe, inclusive atmosphere where everyone feels a sense of belonging, encouraging employees to bring their whole selves to work to create a diverse and equitable environment. C&S is currently seeking a full-time Technical Administrator for their Sea-Tac office. This role performs various office activities for a group of 5-15 staff members and is an essential contributor to maintaining workflow and quality processes. The applicant should have the ability to take initiative, take ownership of assigned tasks, and possess strong attention to detail. This position provides administrative support to both internal customers and external clients.

Requirements

Ideal candidate would have a BS/BA or associates degree or 10 years of successful relevant experience.
Proficient with Microsoft Office Products, with emphasis on Word, Excel, PowerPoint, Teams, Zoom and Outlook.
Demonstrated initiative taker and strong attention to detail.
Ability to meet department needs while managing multiple priorities & initiatives.
Ability to interact with all levels within the organization and work in a fast paced environment.
Must be approachable, respectful, friendly, and willing to be an important stakeholder in the success and growth of the Sea-Tac office.

Responsibilities

Works with the Aviation Team to complete a number of tasks with the weekly production work, design and construction administration support for projects.
Manages project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients and sub-consultants.
Prepares a variety of documents, including reports, technical specifications, graphs and charts, presentations, and templates.
Maintains project databases, including staffing, deliverables and due dates.
Enter projects into internal accounting system for supervisor and group/office staff.
Assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations.
Assists the supervisor by working with managers to ensure manager reports are completed.
Performs general word processing, emailing, copying, collating, scanning, and data entry.
Gathers and delivers/scans mail, faxes and all other correspondence for the group/office.
Coordinate delivery of contract documents, drawings, plans and specifications.
Maintains calendar(s) and may make travel arrangements and prepare expense reports for supervisor, group and/or office staff.
Plans office events and outings, and acknowledges staff milestones.
Coordinates administrative support functions with supervisor for new hires and staff changes.
Coordinates internal processes, tasks, schedules and activities with other groups.
Identifies administrative needs and develops appropriate solutions or recommendations.
Coordinates meetings, including meeting invites and distribution of agendas, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements.
Responsible for ensuring clean, neat reception area and conference rooms.
Periodically provides back-up phone assistance to receptionist in main office.
Completes other projects and duties as assigned by the supervisor.