Technical Administrative Assistant

CACI International

16d•$51,800 - $106,200•Onsite

About The Position

CACI is hiring a Technical Administrative Assistant to assist the Military Sealift Command (MSC) Overhaul Management Team (OMT) during ship maintenance periods in shipyards. This is a PART TIME ON CALL opportunity. When on assignment to designated locations, you will be required to support the task on full time basis at client’s site both CONUS & OCONUS. The TAA PTOC/PT position offers dynamic and flexible work opportunities with assignment lengths ranging from 2 to 6 months, with the possibility of extensions based on project needs and performance. This role is ideal for professionals seeking varied experiences and the chance to contribute to multiple projects over an extended period. Candidates will have the opportunity to work on diverse tasks, develop new skills, and make a significant impact within varied timeframes. We encourage applications from those who thrive in a fast-paced environment and are eager to take on new challenges.

Requirements

Must be able to obtain Secret clearance
Must be able to travel 100% of the duration of the assignment
Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
Ability to lift to 25-pound packages
Read and write in fluent English
Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook

Nice To Haves

Active SECRET clearance highly desirable
SAMM training and experience
Previous job-related experience (government/military or private)
Safety training

Responsibilities

Provide basic administrative and technical support.
Use the MSC Shipboard Automated Maintenance Management System (SAMM) to assist with ship repairs
Provide general administrative assistance in shipyard office and on the vessel
Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
Arrange appointments, meetings, and prepare meeting spaces for use
Prepare and format presentations
Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
Scan documents, and correct scanned documents for modification and reuse
Prepare and distribute reports and compile data
Maintain consumable supply inventory and report low levels to the contractor
Coordinate and track administrative correspondence
Maintain local SAMM network and train OMT on SAMM usage
Establish and maintain a point-of-contact list
Enter Condition Found Reports into SAMM and track the response by the MSCREP
Track status of Contract Change Orders (CCO) and update OMT on daily status
Develop and maintain spreadsheets for MSC OMT
Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM
Review weekly status reports and SITREPS for accuracy against data in SAMM
Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered
Deliver and pickup documents and materials within the shipyard wearing personal protective equipment