Teamsters Clerk II
About The Position
Dauphin County Prothonotary's Office is currently accepting applications for the full-time position of Teamsters Clerk II. This is responsible clerical support work, involving customer service, moderate typing/data entry, and appreciable docketing and filing in the Prothonotary’s Office. An employee in this position receives, reviews, copies, routes, dispatches, and/or files standard legal documents, reporting discrepancies to the elected official or his/her designee. The incumbent types standardized legal documents (hard copy); demonstrates and describes procedures to junior staff; and reports to the Prothonotary or 1st Deputy, as the former directs.
Requirements
- Graduation from high school or an accredited equivalency program
- Computer proficiency in Microsoft Excel and Word
- Ability to work with the public
- 1-2 years working experience in office environment, county government or court system
- Ability to understand and carry out moderately complex oral and written instructions.
- Ability to interpret legal Judgments and Adjudications.
- Ability to communicate clearly, in English, orally and in writing.
- Knowledge of standard modern office practice.
- Knowledge of standard English spelling, grammar, and usage; knowledge of applicable legal terminology.
- Knowledge of pertinent Federal, State, and local rules and regulations.
- Knowledge of applicable Rules of Court (Common Pleas and appellate) and Rules of Civil Procedure.
- Knowledge of applicable court calendars and deadlines.
- Knowledge of office configuration, filing systems, procedures, spaces, and work assignments.
- Skill in operating standard business machines, including computer terminal; typewriter; photocopier; and facsimile machine.
Nice To Haves
- office experience preferred
Responsibilities
- Retrieves mail from Post Office box on a daily basis.
- Receives and numbers Federal Tax Liens; scans, indexes, redacts and files same.
- Receives and numbers Clerk of Court Judgments; scans, indexes, redacts and files same.
- Processes Building Stipulations and enters into system.
- Dockets, scans, indexes, including entry of Image ID Numbers into Full Court system to appropriate case and ROA entry, and filing.
- Receives Notices of Satisfaction/Release of Federal Tax Lien; annotates and files same.
- Answers customer queries, in person and by phone; retrieves, interprets, and/or copies and dispatches requested information.
- Assigns docket numbers for civil actions, as received.
- Greets and directs visitors; retrieves and copies public records, or directs callers to proper repository, as requested/according to standard procedure.
- Maintains and updates dockets; files Orders of Court according to established procedures.
- Notarizes documents, in accordance with applicable law.
- Opens, sorts, and routes mail; answers phones, routes calls, and takes messages.
- Transcribes data for exemplified records; ensures affixing of prescribed signatures to records dispatched out of states.
- Processes custody orders, entering into FullCourt System; scans, indexes and files orders; holds Custody Orders for attorney pick-up.
- Copies and forwards original conference summary reports to Court Administration; distributes copies to the parties when envelopes are provided.
- Responsible for divorce actions including certification of decrees; mailing of notices to Department of Health.
- Provides monthly report of actions to Prothonotary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
