Team Assistant

Roland Berger•Chicago, IL

13d•Onsite

About The Position

The Team Assistant handles a wide range of administrative support for their respective office and Management Team members at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards and the ability to understand and adapt to business needs. This position requires 5 days in-person in the Chicago office.

Requirements

Minimum 1-2 years related experience
Bachelor's degree required
Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook

Nice To Haves

Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner
Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations
Keen attention to detail
Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks
Demonstrates good judgment and takes accountability for decisions and results
Must be capable of working independently
Willingness to operate in a flexible and ambiguous environment

Responsibilities

Answers incoming office phone calls and direct, as appropriate
Greets and directs office visitors
Provides office space and on-site support for management team members and clients who are visiting the office
Coordinates office-wide meetings, presentations, and other events and activities such as all hands meetings
Maintains conference room readiness for meetings
Maintains inventory and stocks office supplies, equipment, and kitchen
Sort/distribute mail and packages
Works with building management for issues, such as security and visitor management
Exhibits polite and professional communication via phone and e-mail
Coordinates travel arrangements and prepares and submits expense reports for Principals and/or Directors
Provides proactive scheduling support by booking meetings and preventing conflicts.
Anticipates Management Team members needs to provide proactive support
Take notes and minutes in meetings
Provides coverage to other administrative assistants as needed
Works on ad-hoc tasks and projects