Team Assistant (Administrative Assistant III)

Aumovio•Auburn Hills, MI

16d

About The Position

Supports an organization or department by performing administrative services. Assists management with administrative tasks such as tracking and compiling information. Prepares various reports detailing the administrative information handled by the position. Read and answers correspondence. May handle confidential information. Performs complex administrative and staff support duties for the organization/departments. Prepares reports and presentation materials utilizing Microsoft Office Suite. Receive and responds to correspondence. Data entry and paper/electronic filing/archiving. Receives and directs visitors. Scheduling/coordinating meetings, workshops, etc. including planning of menus and refreshments as needed. Organize and maintain office files and records in accordance with internal retention policy and procedures. Run and distribute monthly reports as needed. Support and process orders (i.e. office supplies) in the company ordering system. Plan and/or coordinate detailed travel arrangements for both domestic and international travel using company expense reporting system (Concur) and assist with expense reporting. Assist with Microsoft Outlook calendar support for departments. Appropriately manage confidential information. Provide backup for other Administrative Assistants. All other duties and projects as assigned.

Requirements

High School Diploma/GED Required
A minimum of 3+ years of relevant experience
Excellent computer skills, specifically MS Office
Experience in a diverse global organization
Ability to identify and solve problems and to work within assigned deadlines and high attention to detail
Strong organizational skills and ability to multi-task in a fast-paced environment
Excellent written and verbal skills
Takes ownership of responsibilities and thinks proactively
Legal authorization to work in the United States is required.

Nice To Haves

Associates Degree

Responsibilities

Supports an organization or department by performing administrative services.
Assists management with administrative tasks such as tracking and compiling information.
Prepares various reports detailing the administrative information handled by the position.
Read and answers correspondence.
May handle confidential information.
Performs complex administrative and staff support duties for the organization/departments.
Prepares reports and presentation materials utilizing Microsoft Office Suite.
Receive and responds to correspondence.
Data entry and paper/electronic filing/archiving.
Receives and directs visitors.
Scheduling/coordinating meetings, workshops, etc. including planning of menus and refreshments as needed.
Organize and maintain office files and records in accordance with internal retention policy and procedures.
Run and distribute monthly reports as needed.
Support and process orders (i.e. office supplies) in the company ordering system.
Plan and/or coordinate detailed travel arrangements for both domestic and international travel using company expense reporting system (Concur) and assist with expense reporting.
Assist with Microsoft Outlook calendar support for departments.
Appropriately manage confidential information.
Provide backup for other Administrative Assistants.
All other duties and projects as assigned.